CAQ and Study Permit Renewal

Renewal Procedure

Throughout your studies at Bishop’s, you must have valid immigration documents in order to maintain your registration (passport, CAQ, study permit). It is important to understand that at Bishop’s, the end of your program is not until after the Senate meeting which follows the end of the semester. Your immigration documents must thus be valid up through the date of the Senate meeting following your last semester of study in order to maintain compliance. It is your responsibility to upload your immigration documents to the myBU portal.

  • If your final semester of study is Fall, the Senate meeting will be Mid-January, so your documents must be valid through January 30.
  • If your final semester of study is Winter, the Senate meeting will be Mid-May, so your documents must be valid through May 31.
  • If your final semester of study is Spring or Summer, the Senate meeting will be Mid-September, so your documents must be valid through September 30.

Make sure your passport is valid, as you will not be able to renew your CAQ and study permit without a valid passport in hand.

If you have any questions about the order in which you need to renew your documents based on their expiration dates, do not hesitate to contact an Immigration Advisor at Bishop’s International and/or attend our webinar on renewing your documents.

CAQ

It is important to remember that you cannot obtain a study permit without a valid CAQ, so we recommend that you start the renewal process at least 3 months prior to your CAQ’s expiration date if your CAQ and study permit expire on the same date.

When applying to renew your CAQ, the MIFI will verify that you have always respected the conditions associated with your stay: maintaining full-time registration, succeeding in your courses and maintaining health and hospitalization insurance for yourself and any accompanying family members. Additionally, regardless of your country of residence, all students’ financial capacity to continue studying in Quebec will be evaluated as part of a CAQ renewal. Your financial capacity must cover living expenses, health insurance and tuition fees. The MIFI updates the cost of living required in Quebec on an annual basis, and on the myBU portal you can access information regarding the tuition fees for your program. Tuition fees and cost of living | Gouvernement du Québec (quebec.ca)

We recommend that you include an explanation letter with your application in order to help the MIFI understand your situation. However, if anything is particular about your academic progression (ex: you failed a course, a semester without registration and health insurance, you took a leave of absence), you need to provide an explanation and supporting documents (ex: doctor’s note, proof that you were outside of the county, proof of insurance).

In your explanation letter, it is helpful to clearly indicate your expected program end date, keeping in mind that the end of your studies at Bishop’s is after the Senate meeting. You will likely be issued a CAQ valid for an additional 90 days past your program end date in order to facilitate the transition at the end of your program.

As part of your application, you will need two official documents available from the Registrar’s Office: your transcript and verification of enrolment. Both of these documents are available free of charge in your myBU portal. Please ensure that you are registered for the upcoming semester in order to demonstrate to the MIFI that you will be continuing your studies.

If the MIFI agents have any questions about your application, or if documents are missing, you will receive an intent to refuse letter. You will have a set timeframe in which to provide an explanation and missing documents.

If your CAQ is approved, you will receive an electronic PDF version in your MIFI online file. This is the document that you must include with your study permit extension application, and also provide the Registrar’s Office in order to update your file (myBU portal). Since March 15, 2023, the MIFI is no longer issuing paper versions of the CAQ.

Study Permit

When applying to renew your study permit from within Canada, make sure you properly answer the questions regarding your status (ex: study permit holder) and where you are located (ex: within Canada) in order for your application to be correctly processed. If you have an intern work permit (ex: students in Arts Administration and Bachelor of education), you can apply to renew it at the same time free of charge.

Provincial Attestation Letter

On January 22, 2024, IRCC began requiring certain study permit applicants to include a provincial attestation letter (PAL) with their application. As stated on the IRCC website, applications for study permit extensions submitted from within Canada do not require a PAL. When applying online from within Canada you can thus indicate as part of your extension application that you qualify for an exception. Study permit: Get the right documents – Canada.ca

Unless your passport is expiring earlier, your study permit will be issued in accordance with the expiration date of your CAQ.

After completing your study permit renewal application, you will receive the IMM5739 document which states the date on which the application was received by IRCC. Make sure you upload this document to your myBU portal to update your file at Bishop’s and to prove that you renewed your study permit prior to its expiration.

In the case of a study permit renewal processed within Canada, the study permit will be mailed to you. If you move, make sure you update your address with IRCC and consider purchasing mail forwarding services from Canada Post to ensure that you do not miss this important document! Again, it is your responsibility to upload the new study permit to your myBU portal.

Please refer to the IRCC website for more details.

Questions? Please contact your Immigration Advisors at Bishop’s International and we will be happy to assist you!

Maintained Status

Study Permit Renewal and Maintained Status

The concept of maintained status allows temporary residents within Canada who apply to renew their status prior to their current document’s expiration to continue studying, or working, under the same conditions while awaiting a decision. Don’t forget however that you must have a valid CAQ in order to renew your study permit for an institution in Quebec.

If you apply to renew your study permit prior to its expiration, you will thus be authorized to continue studying – and working depending on the conditions of your permit – while waiting for a decision as long as you physically remain in Canada.

As stated previously, make sure you upload the IMM5739 document along with your CAQ to your myBU portal in order to update your file at Bishop’s. Once you receive the new study permit, you must also upload it to your file.

Please refer to the IRCC website for more details.

Restoration of Status

Restoration of Status

If you do not apply to renew your study permit prior to its expiration, regardless of the reason, you will lose your status within Canada. You will be deregistered from Bishop’s and will only be able to return to university when you have new valid documents. IRCC gives temporary residents a set 90-day timeframe in which to apply to restore their status and apply for a new document. While waiting for your status to be restored, you are not authorized to study or to work. It will also be your responsibility to take out private health and hospitalization insurance. Please contact an Immigration Advisor at Bishop’s International for more information.

Leave of Absence or Break in your Studies

Leave of Absence or Break in your Studies

As part of the requirements for studying in Quebec, you must be registered on a full-time basis in each regular semester of your program. If you must take a leave of absence from your studies (ex: maternity leave, illness, leaving the country) or if you are expelled from your program, it is essential that you keep all supporting documents in order to explain your situation during future immigration applications (ex: doctor’s note, airline tickets, proof of insurance).

It is important to note that students who are not registered at Bishop’s will not be covered by university health insurance for international students. In such a case, it becomes your responsibility to take out private health and hospitalization insurance for your own protection and to respect the conditions of your CAQ.

IRCC authorizes study permit holders to take a break in their studies for a maximum period of 150 days. During such a break, you are not authorized to work with your study permit. If the break in your studies will last more than 150 days, you must either leave Canada or change your status (ex: visitor or worker). Conditions associated with the CAQ include maintaining full-time registration during each regular semester of your program (ex: fall and winter) as well as being covered by health insurance for the duration of your stay. If you are intending to take a break in your studies, please speak with an Immigration Advisor at Bishop’s International to discuss consequences.