Depositing Materials to the Archives

Depositing Materials to the Archives

  • Please notify the University Archivist at least two weeks in advance of any large deposit to the archives, that is, more than two boxes (totally more than 4 cubic feet, together). Indicate the amount of material to be deposited and the projected date of deposit.
  • You may use ordinary banker’s boxes, or other temporary boxes, as the files will be transferred to acid-free boxes upon arrival at the archives.
  • Pack materials neatly in original file folders, and in their original order. List the files carefully, using the archives deposit form for each box. If necessary, use several pages for the listing. Make sure you complete the section on authorization for access, using titles (and names of current office-holders, if so desired). Keep a copy of the deposit form for your records.
  • We will verify the contents of each box and inform you of any discrepancies.
  • If you are depositing a single file, or only a few items, please be sure to complete a deposit form as well. This is your record and ours that a deposit has indeed been made.
  • If you need to consult a box, file or a single item that you deposited, you may contact the University Archivist by telephone, email, or in person, indicating the precise nature of the documentation requested. This material will be available usually within 24 hours (not including weekends). However, in a case of urgency, we will do our best to retrieve the requested documents as soon as possible.

If you have any questions concerning a deposit to the archives, please do not hesitate to contact the University Archivist.

Ms. Anna Grant University Archivist/Special Collections Library Learning Commons
Phone: 819-822-9600 ext. 2609

Custom Metadata Fields

Archives Transfer Form (PDF)