Exchange manual

Exchange manual

Academic requirements

Academic requirements

To be considered for an exchange, students must be enrolled in a full-time degree program, have completed a minimum of 30 credits, as well as have a minimum cumulative average of 70%, and the permission of their Dean. STUDENTS MUST ALSO MAINTAIN A 70% AVERAGE THROUGHOUT THE SEMESTER PRIOR TO LEAVING FOR AN EXCHANGE.

When to go abroad

When to go abroad

The best time to participate in an exchange is during the 2nd year of a 3 year program or the 3rd year of a 4 year program.

Where to obtain information

Where to obtain information

The International Students Office is located in McGreer 213. Students may obtain information any weekday afternoon between 2:00-3:30 p.m. Students considering an exchange are encouraged to attend an International Exchange Information Session offered in late November.

Deadlines

Deadlines

Formal application should be made to the International Students Office by January 30th for an exchange during the fall or winter semester.

What to do before being accepted

What to do before being accepted (before Jan. 30)

This process should begin in early January.

  1. Fill out the Bishop’s University International Exchange application form and pay the required application fee. (include a head & shoulder shot of yourself.)
  2. Write a letter (in the language of the host country) explaining the reasons for considering an exchange.
  3. Request from the Records Office that an official copy of your academic transcript be sent to the International Students Office.
  4. Request a letter issuing permission to study abroad from your Dean. The Dean will send the letter directly to the International Students Office.
  5. Consult the academic calendar of the host institution you wish to attend and submit a preliminary list of full-time courses you would like to take at the host institution, this list of courses will be approved by the Chairperson and Dean in March or April.
  6. Submit a photocopy of your passport. (www.cic.gc.ca/english/passport/)
  7. Submit a copy of your résumé/curriculum vitae.

After the January 30th deadline

  1. Course selection approval
    • Pick up a Credit Transfer Form (yellow form) from the Records Office.
    • Take the Credit Transfer Form along with your list of courses and course descriptions to your Chairperson.
    • Take the completed Credit Transfer Form to the Dean for approval and signature.
    • Return the completed form which includes a signature from the student, Chairperson and Dean to the Records Office.
    • The Records Office then issues a Letter of Permission.
      (NOTE: ALL STUDENTS MUST OBTAIN A LETTER OF PERMISSION PRIOR TO LEAVING FOR AN EXCHANGE.)
  2. Fill out the host institution application form.
  3. Attend the mandatory Pre-Departure Session held each December and or April. Dates and location.
  4. Ensure that you have the financial means necessary to participate in the program.
What to do once admitted by the host institution

What to do once admitted by the host institution

  1. Apply for a student visa as soon as you receive the original copy of your letter of acceptance and purchase travel/health insurance. Do not wait until the last minute!
  2. Tuition and student service fees should be paid to the Business Office prior to leaving for an exchange. Deadline: August 15 for the Fall semester and December 15 for the Winter semester.

Other Important Information

  • Look for/ apply for scholarships/Travel Bursaries.
  • Inform the RAMQ of your study abroad program (for Quebec students only).
  • Call a Travel Clinic (Clinique Santé Voyage) to find out if any vaccination is needed.
  • Consult the Travel Health page of Public Health Agency of Canada.
  • Visit your doctor and get any prescription needed (with generic name of the medicine). * Sometimes, medications available without a prescription in Canada require prescription in other countries.
  • Obtain an International Driving Permit (available at any CAA office) if you plan on driving in other countries.
  • Apply for a credit card and internet banking.
  • Make photocopies/scan of your important documents.
  • Obtain International Student Identification Card ISIC, available in a Travelcuts/Voyage Campus agency.
  • Obtain a Hostelling International membership (if you plan on staying in Youth Hostels). www.hihostels.com
  • Go to the Media Center and watch the pre-departure video entitled “World Within Reach”.
  • Obtain information about the host country, cost of living, etc…
Once you are abroad

Once you are abroad

  • If there are any changes to previously chosen & approved courses, then an additional Letter of Permission is required. Please follow up by faxing the Records Office (819-822-9616); include a letter requesting permission to take new course(s); you must also include course name(s), number(s) & description(s).
  • Inform the Bishop’s University Admissions Office of your date of return to B.U.
  • Upon completion of courses, ask host institution to send an academic transcript to the Records Office at Bishop’s University.
  • Notify the International Students Office at the host institution should you experience any serious culture shock; they will ensure that you receive the proper counselling.
  • Please remember to contact the Canadian Embassy should there be an emergency.
  • Send us any good photos you may have taken while abroad; Bishop’s can always use them in brochures.
Scholarships

Scholarships

A student on a recognized Bishop’s Exchange must complete a 30 credit (or equivalent, determined by the Divisional Dean) course load at the exchange institution with a first class average for awards under $3000 or with an average equivalent to 85% for awards of $3000 or more. Please speak to your Dean prior to leaving for an exchange if you are a scholarship recipient.

Funding

Funding

  • Loans and bursaries and University scholarships are tenable during an exchange providing that students do not take an academic semester off prior to leaving.
  • Travel grants through Bishop’s University as well as the Provincial Government of Quebec are available to students. Please inquire through the International Office.
Upon return to Bishop's

Upon return to Bishop’s

  • Official marks sent to us from the host institution which you’ve attended, will not be transferred onto the Bishop’s transcript and will hence not be counted towards your cumulative average. A credit will be given for each course you have successfully providing it has been approved by the Chairperson and Dean prior to leaving for the exchange.
  • Submit summary and questionnaire to the International Students Office.
Currencies

Currencies

For complete up-to-date information on currencies, see XE Currency Converter.

Accomodations abroad

Accomodations abroad

Residences, home stay programs as well as off campus housing are available to students.

Important information

Important information

Contact us as soon as possible should you decide to cancel your plans to study abroad. This may free a place for another student on a waiting list at the host institution.

Please keep in touch!

Please keep in touch!

Study Abroad Application

Study Abroad Application

Application forms may be picked up from the International Students Office located in McGreer 213.