Applying to Residence Information for Winter Semester

Applying to Residence Information for Winter Semester

Residence Information: Winter 2022

** APPLICATIONS FOR RESIDENCE FALL 2022 WILL SOON BE AVAILABLE. PLEASE CONTINUE TO VISIT OUR WEBSITE ON A REGULAR BASIS. **

WINTER 2022 (January 9th – May 1st)

PLEASE NOTE THE FOLLOWING INFORMATION:

You can only apply to residence once you have been admitted and accepted your offer to attend Bishop’s University. The residence application is available on the myBU student portal using the username and password that you were provided when you applied to Bishop’s.

The COVID-19 pandemic has engendered a situation that none of us has experienced leaving us trying to navigate uncharted waters. Throughout this situation, our mandate has been to maintain the health and safety of our community. Thus, in order to fulfill this mandate the University is only offering single rooms on campus this year. Please note: In exceptional circumstances, at the request of two students, we will consider placement in a double room. Once you have accepted your offer of admission and read the information below, you can click on the link at the bottom of the page that will take you to our online residence application. After submitting your online application, a $500.00 deposit is required in order to complete your application and establish your room assignment priority date. IMPORTANT: Residence is not guaranteed for second semester (January – April). Applications will be prioritized on a “first come, first served” basis according to the date that we receive your 1st deposit of $500. Only after receiving both your application and deposit will we consider your application complete. After completing your application, a $500.00 deposit is required in order to complete your application and establish your room assignment priority date. If you opt out of paying by credit card through the application at that time, the other payment options described below in section #6 will have to be used.

REMINDER: A 2nd deposit of $800.00 is required no later than December 3rd, 2021 in order to maintain your room in residence. Failure to pay by the deadline may result in your room being assigned to another student.

If there are any special circumstances or special requests, disabilities, or medical issues that you would like us to take into consideration when determining your room assignment, please fill out the following form: New Accommodation Request. If you have any questions, please contact accessibility@ubishops.ca.

TERMS & CONDITIONS

1. CORRESPONDENCE

Correspondence prior to arrival will be sent via your personal email address account provided on your residence application. Please double check that your email address is spelled correctly and that this account remains active and verified on a regular basis.

2. ROOM ASSIGNMENT

While we attempt to provide students with their residence preference, please understand that there are times when we are unable to provide a student with any of their preferred choices of residence or room style. Room assignment is done based on the date we have received both your application and residence deposit. Our residences have all single rooms this year due to COVID-19. When we guarantee a room in residence, we do not guarantee you receiving your preferred accommodation. Students should anticipate receiving room assignment information by email by Wednesday, December 15th, 2021.

Roommate: If you wish to be assigned with a particular roommate or bogmate please note both of you must make this request when you apply, and your priority dates must be close to the same date otherwise we may not be able to accommodate your request.

3. OPENING DAY / ARRIVAL

Students are not permitted to move into residence before “Official move-in day” (Sunday, January 9th, 2022) and rooms will not be held for more than 24 hours beyond this date. If you plan to arrive after our official move-in day, please notify Residence Services (residence@ubishops.ca) with your intended arrival information. Please note the dining hall will open as of Sunday, January 9th for supper.

4. LEASE AGREEMENT

University residence leases in Québec are subject to the regulations of the Québec Rental Board (Tribunal Administratif du Logement). When you move into residence, you will sign a lease committing you to the duration of your lease while you remain a student at Bishop’s University.

Winter lease period: Sunday, January 9th, 2022 through to final exams in April. Your lease will terminate 24 hours after your final exam in April 2022. Residence closes to all students on Sunday, May 1st, 2022. Please make your travel plans accordingly.

5. FEES & MEAL PLANS

Residence fees include accommodation as well as a mandatory meal plan. There are no “room only” assignments (except Paterson). The winter semester’s residence fees are divided into equal installments for a total of 4 payments. Three meal plan options are available: Flexible Diner, Square Mealer and the Hearty Eater. Students assigned to Paterson Hall have the option of selecting no meal plan, a full meal plan, a commuter 5 day meal plan, or a block meal plan. For more information on meal plans & fees, please visit our Campus Dining web page.

COMPULSORY ITEMS
(applicable to all students & refundable as per conditions below)
AMOUNT
Residence Administration fee (1 time charge)$65.00
Activity fee (1 time charge)$50.00
Communication fee (Internet and telephone) Fixed monthly charge$43.00
Rent Advance (Applied to January rent)$1142.00
Total deposit amount
(first deposit: $500, second deposit: $800)
$1300.00

COMMUNICATION FEE (Internet and phone)
A mandatory $172.00 communication fee is charged for the winter semester, payable in equal monthly installments of $43.00 on the 1st of every month. This fee includes internet and telephone connections. Please note that wireless internet is available in all our residence buildings. All rooms have a landline in the room or apartment. In-room telephones are NOT equipped with long-distance calling services or voicemail. Students can utilize a calling card to make long distance calls from their residence phones.

$800.00 DEPOSIT – DEADLINE DECEMBER 3rd, 2021
In order to maintain your place in residence, an additional $800.00 payment must be received by our office on or before Friday, December 3rd, 2021. Failure to remit this payment by this date may result in the forfeiture of your room or room priority. This payment will be applied to your January rent and meal plan installment.

6. REMAINING RESIDENCE FEES – PAYMENT METHODS

CANADIAN STUDENTS

The $500 deposit combined with your $800 deposit should cover the majority of your first month’s residence fees. Any outstanding amount will be due upon arrival. The remaining balance for the academic semester is to be paid in equal installments by the 1st of each month beginning February 1st through April 1st. Students may choose to pay their entire semester fees in advance. A $25.00 late fee may be charged on the 10th day of each month for any overdue account.

Online banking with a Canadian bank. To pay online:

  • Login to your own personal bank account and locate the area for bill payments.
  • Locate and add “Bishop’s University Residence”.
  • Reference/account number = Student number (remove the “P” and also “00” if your bank asks for a 7-digit number).
  • If you cannot find “Bishop’s University Residence”, use “Bishop’s University”, but be advised that your payment will be directed towards your tuition account and not Residence. Email the Business Office (businessoffice@ubishops.ca) to have the funds transferred to your Residence account.

International Payments: Please use this link to make an international payment. The link will take you to the www.flywire.com website where you can make your secure payment. If you have any questions, please contact Ms. Hassina Bitam at hassina.bitam@ubishops.ca or 819-822-9600 ext. 2208.

Cheque: Please indicate your full name and student ID number on your cheque. We accept Canadian and US cheques. Note that US cheques will be converted to Canadian funds using the exchange rate of the day established by Bishop’s University.

Please send your cheque to:

Bishop’s University
Residence Services / Paterson Hall
2600 College Street
Sherbrooke, QC, Canada J1M 1Z7

Cash or Debit: Payable at the Residence Office (Paterson Hall).

Credit cards are not accepted unless you are an international student (ie. non-Canadian citizen).

INTERNATIONAL STUDENTS

International students must pay for the entire semester of residence at the beginning of each academic registration period. The deadline for international students to pay their full semester’s residence fees is Tuesday, January 25th, 2022.

7. OVERDUE ACCOUNTS & NSF CHEQUES

Overdue accounts may be charged $25.00 on the 10th of each month. Cheques that are returned by your bank marked N.S.F. (non-sufficient funds) are subject to a $25.00 charge. The exchange rate used for cheques in U.S. currency will be based on the day the cheque is processed.

8. INSURANCE

As a tenant, you are legally responsible for damage to your rented unit, damage to your property and for the well-being of your visitors. Residence students should carry insurance to protect their property. Both public liability and property damage insurance coverage is recommended. Note: as a student, you may already be protected under your parents’ insurance policy.

9. REFUNDS & CANCELLATIONS

Deposits are 100% refundable should you remove yourself from a waitlist or if we are unable to accommodate you in residence after having placed your application on a waitlist. In the event of a waitlist, the waitlist shall remain in effect until official move in day (Tuesday, January 9th, 2022). In all other circumstances, the following applies:

Your $500.00 deposit is refundable according to the following terms and conditions:

  • $400.00 is refundable if we receive written notice of cancellation on or before Friday, November 12th, 2021, 5:00 p.m. local time.
  • $200.00 is refundable if we receive written notice of cancellation after November 12th, 2021 and before Friday, November 19th, 2021, 5:00 p.m. local time.
  • $75.00 is refundable if we receive written notice of cancellation after November 19th, 2021 and before Friday, December 3rd, 2021, 5:00 p.m. local time.
  • No refund after Friday, December 3rd, 2021, 5:00 p.m. local time.

Waitlisted Students:

Please notify Residence Services, in writing at residence@ubishops.ca, as soon as possible if you no longer wish to be considered for a place in residence. Deposits are 100% refundable should you remove yourself from the waitlist prior to accepting a room or if we are unable to accommodate you in residence. Once you have accepted a room in residence the above cancellation policies will come into effect.

In the event that you are placed on a waitlist, the waitlist shall remain in effect until official move in day (Sunday, January 9th, 2022). If you wish to remain on the waitlist after this date you must contact Residence Services directly to make this request.

Your $800.00 deposit is refundable according to the following terms and conditions:

  • $400.00 is refundable if we receive written notice of cancellation on or before Friday, January 7th, 2022, 5:00 p.m. local time.
  • No refund after Friday, January 7th, 2022, 5:00 p.m. local time.
  • Academic ineligibility:
    Should it be determined that you are academically ineligible to attend Bishop’s University, your deposits will be refunded as follow:

    • First deposit of $500: $400.00 refunded provided we receive written cancellation notification by Monday, December 13th, 2021, 5:00 p.m. local time.
    • Second deposit of $800: $800.00 deposit will be fully refundable provided we receive written notification of ineligibility by Friday, January 7th, 2022, 5:00 p.m. local time.

Ineligibility will be verified with the Admissions Office. In the event that ineligibility is determined after January 7th, 2022, 5:00 p.m., applicable rental fees and penalties will apply.

Cancellations
Cancellations must be communicated in writing directly with Residence Administrative Services (residence@ubishops.ca). Requests for refunds will only be processed once Residence Services acknowledges your written cancellation request. No exceptions will be made. For assistance, please contact Residence Administrative Services at residence@ubishops.ca or call 819-822-9600 ext. 2685.

10. DEFERRAL

Residence applications can only be deferred from the fall to winter semester and cannot carry over to the following academic year. If you choose not to attend Bishop’s University for the winter semester it will be treated as a cancellation. Your residence deposit and any remaining balance will be refunded according to the above conditions. You will also have to reapply to residence if you defer your application to the following fall semester. Students who are unable to attend Bishop’s or move into residence due to delays in receiving their study permits and are required to cancel their application after January 7th, 2022 will have all but $250 refunded from their residence deposits.

11. QUARANTINE – INTERNATIONAL STUDENTS

Students who are arriving from outside the country or have travelled outside the country may be required to quarantine 14 days prior to moving into their residence room. To know if you can qualify for the exemptions to quarantine and testing requirements, visit the following web page: https://travel.gc.ca/travel-covid/travel-restrictions/covid-vaccinated-travellers-entering-canada#vaccinated.

Returning Students

Bishop’s is happy to be providing you with 2 different arrival periods to quarantine on campus for students who are currently taking classes online this fall and want to come in person this winter. On-campus quarantine will be available to returning students who wish to arrive in Canada at the latest December 3rd. These students will be granted permission to stay in residence over the winter break but will be on their own for food as the dining hall will be closed as of Wednesday, December 22nd 1:30 p.m. Students arriving in Canada after the winter break will be able to arrive at the earliest on Thursday, January 6th and at the latest, January 11th, to complete their quarantine on campus. All arrivals between December 4th and January 5th inclusively, will require quarantine to be completed in a hotel as the campus will be closed. Bishop’s has partnered with Hotel Management International for students to complete their quarantine off-campus. Details on submitting a quarantine request can be found further below. Students who are taking ALL their classes online can arrive after January 11th to quarantine on campus.

New Students

Newly enrolled students for the winter semester who are taking in-person classes can arrive in Canada at the earliest Thursday, January 6th and at the latest, January 11th to quarantine on campus as students are required to attend their classes at the latest January 25th (add/drop deadline).  The University will be closed between December 22nd and January 6th therefore students arriving prior to January 6th, who require to quarantine, will have to complete their quarantine off-campus. Bishop’s has partnered with Hotel Management International for students to complete their quarantine off-campus. Details on submitting a quarantine request can be found below. Students who are taking ALL their classes online can arrive after January 11th to quarantine on campus.

Submitting a Quarantine Request

If you require to quarantine and wish to do so on campus, you will be given the option to submit your quarantine request once you receive a residence email confirming you have been guaranteed a place in residence for the winter 2022 semester. Requests to quarantine off-campus in a hotel can be submitted via this link.

If you have any questions or require further information, please feel free to contact us at:

Residence Administrative Services
Phone: 819-822-9600, ext. 2685
Toll-Free: 1-877-622-4900
Email: residence@ubishops.ca

Bishop’s University
Residence Services
2600 College Street
Sherbrooke, QC, J1M 1Z7
CANADA


Apply Now

By choosing to apply now, you agree that you have read and understand how the Residence Application process works.

Once you are accepted as a full or part-time student at Bishop’s and have confirmed your attendance, you will be able to apply to residence.

In order to complete the Application form you must log into myBU using the username and password which were emailed to you once you confirmed your application to Bishop’s. Choose “Residence Applications” under the “Important Student Links” section.

Go to myBU now