Applying to Residence Winter Semester

Applying to Residence Winter Semester

Residence Information: Winter 2019

** APPLICATIONS FOR RESIDENCE: SEPTEMBER 2019 WILL SOON BE AVAILABLE. PLEASE CONTINUE TO VISIT OUR WEBSITE ON A REGULAR BASIS. **

WINTER 2019 (January – April)

PLEASE NOTE THE FOLLOWING INFORMATION:

You can only apply to residence once you have been admitted and accepted your offer to attend Bishop’s University. The residence application is available on the myBU student portal using the username and password that you were provided when you applied to Bishop’s.

Once you have accepted your offer of admission and read the information below, you can click the link at the bottom of the page that will take you to our online residence application. After submitting your online application, a $500.00 deposit is required in order to complete your application and establish your room assignment priority date. IMPORTANT: Residence is not guaranteed for second semester (January – April).  Applications will be prioritized on a “first come, first served” basis according to the date that we receive your 1st deposit of $500. Only after receiving both your application and deposit will we consider your application complete. After completing your application, you will be prompted to a secured site where you can pay your deposit by credit card. Other payment options are described below in section #6.

REMINDER:  A 2nd deposit of $800.00 is required no later than December 7th, 2018 in order to maintain your room in residence. Failure to pay by the deadline may result in your room being assigned to another student.

If there are any special circumstances or special requests, learning challenges or medical issues that you would like us to take into consideration when determining your room assignment, they must be clearly articulated on your application and supporting documentation must be submitted prior to Wednesday December 5th, 2018 in order to be taken into consideration for room assignment. All documentation should be submitted to Residence Services by email to Kelly Reid kreid@ubishops.ca. Please contact Residence Services if you have any questions.

TERMS & CONDITIONS

1. CORRESPONDENCE

Correspondence prior to arrival will be sent via your personal email address account provided on your residence application. Please double check that your email address is spelled correctly and that this account remains active and verified on a regular basis.

2. ROOM ASSIGNMENT

While we attempt to provide students with their residence preference, please understand that there are times when we are unable to provide a student with any of their preferred choices of residence or room style. Room assignment is done based on the date we receive your application and residence deposit. Our residences have a mix of singles, doubles, triples and quads and it is always possible that you could be assigned to a double, triple or quad room despite your preferences.  While we guarantee a room in residence we do not guarantee you receiving your preferred accommodation. Students should anticipate receiving room assignment information by Friday, December 14th, 2018.

Roommate: If you wish to be assigned with a particular roommate or bogmate please note both of you must make this request when you apply and your priority dates must be close to the same date otherwise we may not be able to accommodate your request.

Waitlist: Should your application be placed on a waitlist, your residence hall and room assignment will be based according to availability at the time you are removed from the waitlist. We will contact you if a room in residence becomes available and will provide you with a deadline to accept our offer.  Once you accept our offer you will be subject to the cancellation fees in section 9 below. If we do not hear from you we will move on to the next person on the waitlist.

3. OPENING DAY / ARRIVAL

Students are not permitted in residence before “Official move in day” (Sunday, January 6th, 2019) and rooms will not be held for more than 24 hours beyond this date. If you plan to arrive after official opening day, please notify Residence Services with your intended arrival information.

4. LEASE AGREEMENT

University residence leases in Québec are subject to the regulations of the Québec Rental Board (Régie du Logement du Québec). When you move into residence, you will sign a lease committing you to the duration of your lease while you remain a student at Bishop’s University.

Lease period: All residence leases are binding and cover the duration of the academic semester (official move in day through to final exams in April – see point # 10 below for more details).

5. FEES & MEAL PLANS

Residence fees include accommodation as well as a mandatory meal plan. There are no “room only” assignments. The winter semester’s residence fees are divided into equal installments for a total of 4 payments. Three meal plan options are available: Flexible Diner, Square Mealer and the Hearty Eater. Students assigned to Paterson Hall have the additional option of choosing the “Suite Meal Plan”. For more information on meal plans & fees, please visit our Campus Dining web page.

COMPULSORY ITEMS
(applicable to all students & refundable as per conditions below)
AMOUNT
Residence Administration fee$60.00
Rent advance$1149.00
Communication Fee (internet/telephone)$41.00
Activity fee$50.00
Total deposit amount
(first deposit: $500, second deposit: $800)
$1300.00

COMMUNICATION FEE (Internet and phone)
A mandatory $164.00 communication fee is charged for the winter semester, payable in equal monthly installments of $41.00 on the 1st of every month. This fee includes internet and telephone connections. Please note that wireless internet is available in all our residence buildings. All rooms have a landline in the room. In-room telephones are NOT equipped with long-distance calling services or voice mail. Students can utilize a calling card to make long distance calls from their residence phones.

$800.00 DEPOSIT – DEADLINE DECEMBER 7th, 2018
In order to maintain your place in residence, an additional $800.00 payment must be received by our office on or before Friday December 7th, 2018. Failure to remit this payment by this date may result in the forfeiture of your room or room priority. This payment will be applied to your September rent and meal plan installment.

6. REMAINING RESIDENCE FEES – PAYMENT METHODS

The $500 deposit combined with your $800 deposit should cover the majority of your first month’s residence fees. Any outstanding amount will be due upon arrival. The remaining balance for the academic semester is to be paid in equal installments by the 1st of each month beginning February 1st through April 1st. Students may choose to pay their entire semester fees in advance. A $25.00 late fee will be charged on the 10th day of each month for any overdue account.

Online banking with a Canadian bank. To pay online:

  • Login to your own personal bank account, and locate the area for bill payments.
  • Locate and add “Bishop’s University Residence”.
  • Reference/account number = Student number (remove the “P” and also “00” if your bank asks for a 7-digit number).
  • If you cannot find “Bishop’s University Residence”, use “Bishop’s University”, but be advised that your payment will be directed towards your tuition account and not Residence. Email the Business Office (businessoffice@ubishops.ca) to have the funds transferred to your Residence account.

International Payments: Please use this link to make an international payment. The link will take you to the www.flywire.com website where you can make your secure payment. If you have any questions please contact Ms. Hassina Bitam at hassina.bitam@ubishops.ca or 819-822-9600 ext. 2208.

Cheque: Please indicate your full name and student ID number on your cheque. We accept Canadian and US cheques. Note that US cheques will be converted to Canadian funds using the exchange rate of the day established by Bishop’s University.

Please send your cheque to:

Bishop’s University
Residence Services / Paterson Hall
2600 College St.
Sherbrooke, QC, Canada J1M 1Z7

Cash or Debit: Payable at the Residence Office (Paterson Hall).

Credit cards are not accepted unless you are an international student (ie. non Canadian citizen).

INTERNATIONAL STUDENTS

International students must pay for the entire semester of residence at the beginning of each academic registration period. The deadline for international students to pay their full semester’s residence fees is Friday, Januaray 18th, 2019.

7. OVERDUE ACCOUNTS & NSF CHEQUES

Overdue accounts are charged $25.00 on the 10th of each month. Cheques that are returned by your bank marked N.S.F. (non-sufficient funds) are subject to a $25.00 charge.  The exchange rate used for cheques in U.S. currency will be based on the day the cheque is processed.

8. INSURANCE

As a tenant, you are legally responsible for damage to your rented unit, damage to your property and for the well-being of your visitors. Residence students should carry insurance to protect their property. Both public liability and property damage insurance coverage is recommended. Note: as a student, you may already be protected under your parents’ insurance policy.

9. REFUNDS & CANCELLATIONS

Deposits are 100% refundable should you remove yourself from a waitlist or we are unable to accommodate you in residence after having placed your application on a waitlist. In the event of a waitlist, the waitlist shall remain in effect until official move in day (Sunday, January 6th, 2019). In all other circumstances, the following applies:

Your $500.00 deposit is refundable according to the following terms and conditions:

  • $400.00 is refundable if we receive written notice of cancellation on or before Friday November 9th, 2018, 5:00 pm local time.
  • $200.00 is refundable if we receive written notice of cancellation after November 9th, 2018 and before Friday November 23rd, 2018, 5:00 pm local time.
  • $75.00 is refundable if we receive written notice of cancellation after November 23rd, 2018 and before Friday, December 7th, 2018, 5:00 pm local time.
  • No refund after Friday, December 7th, 2018, 5:00pm local time.

Waitlisted Students:

Please notify Residence Services, in writing, as soon as possible if you no longer wish to be considered for a place in residence. Deposits are 100% refundable should you remove yourself from the waitlist prior to accepting a room or if we are unable to accommodate you in residence. Once you have accepted a room in residence the above cancellation policies will come into effect.

In the event that you are placed on a waitlist, the waitlist shall remain in effect until official move in day (Sunday, January 6th, 2019). If you wish to remain on the waitlist after this date you must contact Residence Services directly to make this request.

Your $800.00 deposit is refundable according to the following terms and conditions:

  • $400.00 is refundable if we receive written notice of cancellation on or before Friday, January 4th, 2019 5:00 pm local time.
  • No refund after Friday, January 4th, 2019 5:00 pm local time.
  • Academic ineligibility
    Should it be determined that you are academically ineligible to attend Bishop’s University, your deposits will be refunded as follow:
  • First deposit of $500: $400.00 refunded provided we receive written cancellation notification by Monday, December 17th, 2018 5:00pm local time.
  • Second deposit of $800: $800.00 deposit will be fully refundable provided we receive written notification of ineligibility by Friday January 4th, 2019 5:00 pm local time.

Ineligibility will be verified with the Admissions Office. In the event that ineligibility is determined after January 4th, 2019 5:00 pm, applicable rental fees and penalties will apply.

Cancellations
Cancellations must be communicated in writing directly with Residence & Conference Services. Requests for refunds will only be processed once Residence and Conference Services acknowledges your written cancellation request. No exceptions will be made. For assistance, please contact Residence and Conference Services at residence@ubishops.ca or call 819-822-9600 ext. 2685.

10. DEFERRAL

If you decide to defer your admission to Bishop’s University for another semester or for another year, your deposit will be refunded according to the above conditions. Deferral does not constitute ineligibility.

If you have any questions or require further information please feel free to contact us at:

Residence and Conference Services
Phone: 819-822-9600, ext. 2685
Toll-Free: 1-877-622-4900
Email: residence@ubishops.ca

Bishop’s University
Residence Services
2600 College Street
Sherbrooke, QC, CANADA
J1M 1Z7


Apply Now

By choosing to apply now, you agree that you have read and understand how the Residence Application process works.

Once you are accepted as a full or part-time student at Bishop’s and have confirmed your attendance, you will be able to apply to residence.

In order to complete the Application form you must log into myBU using the username and password which were emailed to you once you confirmed your application to Bishop’s. Choose “Residence Applications” under the “Important Student Links” section.

Go to myBU now