Applying to Residence Information for RETURNING Students

Applying to Residence Information for RETURNING Students

Returning Students Information for Applying to Residence Fall 2022 / Winter 2023

PLEASE NOTE THE FOLLOWING INFORMATION:

Residence Services is pleased to announce that we will be providing a rent freeze for those students that will be returning to live on campus for the 2022-2023 academic year. This means you will be credited the difference of any rent increase as a loyalty credit. Please understand that this applies to the rent portion of your fees and does not include the meal plan or residence service fees. For the 2022-2023 year Residence Services is guaranteeing a place in residence to the first 150 returning students that submit their application and pay the required deposit, including those students requesting a 4-month lease due to graduation, completing a practicum, or leaving on exchange.

Students who complete their application by March 1st, will have priority to return to their current room or if their room of choice is different than their current room, assignment will be prioritized on the date we receive your completed application.

Once you have submitted your online application, a $500.00 deposit is required to complete your application and establish your room assignment priority date. Only after receiving both your application and deposit will we consider your application complete. Your $500 deposit can be paid by credit card in the application form. Other payment options are described below in section #6.

REMINDER: A 2nd deposit of $800.00 is required no later than August 5, 2022, to maintain your room in residence. Failure to pay by the deadline will result in your room being assigned to another student.

If you wish to live in a 4-bedroom Paterson Hall co-ed suite, please communicate directly with the Residence Office. All 4 students must agree in writing to a co-ed living arrangement. Should one of the 4 students decide subsequently not to reside in residence, we reserve the right to place the remaining 3 students in same-gender suites.

If there are any special circumstances or special requests, disabilities, or medical issues that you would like us to take into consideration when determining your room assignment, please fill out the New Accommodation Request form.

If you have any questions, please contact accessibility@ubishops.ca.

Should you wish to be re-assigned to your current room, please make this request clear on your application by providing us with the exact residence and room you wish to be assigned.

TERMS & CONDITIONS

1. CORRESPONDENCE

Correspondence prior to arrival will be sent via your personal email address account provided on your residence application. Please double-check that your email address is spelled correctly and that this account remains active and verified on a regular basis.

2. ROOM ASSIGNMENT

While we attempt to provide students with their residence preference, please understand that there are times when we are unable to provide a student with any of their preferred choices of residence or room style. Room assignment is done based on the date we receive your application and residence deposit. While we guarantee a room in residence, we do not guarantee you receiving your preferred accommodation. Choice of residence will only be guaranteed to students who have completed their application by March 1st, 2022.

Returning students whose application is received by March 1st, 2022, will be provided their room assignment information by mid-March 2022.

Waitlist:
If your application is not one of the first 150 applications received you may be placed on a waitlist.
 Should your application be placed on a waitlist, your residence hall and room assignment will be based according to availability at the time you are removed from the waitlist. We will contact you if a room in residence becomes available and will provide you with a deadline to accept our offer. Once you accept our offer you will be subject to the cancellation fees in section #9 below. If we do not hear from you, we will move on to the next person on the waitlist.

Roommate:
If you wish to be assigned with a particular roommate or bogmate please note BOTH of you must make this request when you apply, and your priority dates must be close to the same date otherwise we may not be able to accommodate your request.

3. OPENING DAY / ARRIVAL

Students are not permitted into residence before “Official move-in day” (date to be determined) and rooms will not be held for more than 24 hours beyond this date. If you plan to arrive after the official opening day, please notify Residence Services with your intended arrival information.

4. LEASE AGREEMENT

University residence leases in Québec are subject to the regulations of the Québec Rental Board (Tribunal administratif du logement). When you move into residence, you will sign a lease committing you to the duration of your lease while you remain a student at Bishop’s University.

Lease period: All residence leases are binding and cover the duration of the academic year (official move-in day through to final exams in April, but not including the Winter Break – see point #11 below for more details).

5. FEES & MEAL PLANS

Residence fees include accommodation as well as a mandatory meal plan (except if you are assigned to Paterson Hall). Each semester’s residence fees are pro-rated and then divided into equal installments for a total of 8 payments to cover both the fall and winter semesters. Three meal plan options are available: Flexible Diner, Square Mealer and the Hearty Eater. For more information on meal plans & fees, please visit our Campus Dining web page.

COMPULSORY ITEMS
(applicable to all students & refundable as per conditions below)
AMOUNT
Residence Administration fee$65.00
Rent advance$1126.00
Service fee (Internet, telephone and laundry)$59.00
Activity fee
$50.00
Total deposit amount
(first deposit: $500, second deposit: $800)
$1300.00

RESIDENCE SERVICE FEE (laundry, internet, and telephone services)

Residence provides an All-Inclusive Package

With the addition of unlimited laundry in residence you now have a complete all-inclusive package.  No need to worry about paying multiple bills for utilities, internet, laundry or television. Your Residence Service Fee applied on the 1st of every month to your residence account, from September to April, in installments of $59.00, (applicable taxes included) takes care of the extras. This fee grants you access to free unlimited laundry, and high-speed internet. Personal routers may be used to boost your own Wi-Fi connection provided they meet University installation requirements.

All rooms, except those in the new residence, also have a landline in the room itself or the apartment. These telephones are NOT equipped with long-distance calling services or voice mail. However, students can purchase a calling card to make long-distance calls from their residence phones or use a call me card.

$800.00 DEPOSIT – DEADLINE AUGUST 5th, 2022

For you to maintain your place in residence, an additional $800.00 payment must be received by our office on or before Friday, August 5th, 2022. Failure to remit this payment by this date may result in the forfeiture of your room or room priority. This payment will be applied to your September rent and meal plan installment.

6. REMAINING RESIDENCE FEES – PAYMENT METHODS

The $500 deposit combined with your $800 deposit should cover the majority of your first month’s residence fees. Any outstanding amount will be due upon arrival. The remaining balance for the academic year is to be paid in equal installments by the 1st of each month beginning October 1st through April 1st. Students may choose to pay their entire semester fees in advance. A $25.00 late fee will be charged on the 10th day of each month for any overdue account.

Online banking with a Canadian bank. To pay online:

  • Login to your own personal bank account and locate the area for bill payments.
  • Locate and add “Bishop’s University Residence”.
  • Reference/account number = Student number (remove the “P” and also “00” if your bank asks for a 7-digit number).
  • If you cannot find “Bishop’s University Residence”, use “Bishop’s University”, but be advised that your payment will be directed towards your tuition account and not Residence. Email the Business Office (businessoffice@ubishops.ca) to have the funds transferred to your Residence account.

International Payments: Please use this link to make an international payment. The link will take you to the www.flywire.com website where you can make your secure payment. If you have any questions please contact Ms. Hassina Bitam at hassina.bitam@ubishops.ca or 819-822-9600 ext. 2208.

Cheque: Please indicate your full name and student ID number on your cheque. We accept Canadian and US cheques. Note that US cheques will be converted to Canadian funds using the exchange rate of the day established by Bishop’s University.

Please send your cheque to:
Bishop’s University
Residence Services / Paterson Hall
2600 College Street
Sherbrooke, QC,  J1M 1Z7
Canada

Cash or Debit: Payable at the Residence Office (Paterson Hall).

Credit cards are only accepted to pay the deposit online and will not be accepted to pay rent unless you are an international student (ie. non-Canadian citizen).

INTERNATIONAL STUDENTS

International students must pay for the entire semester of residence at the beginning of each academic registration period. In other words, international students are not able to pay residence monthly and must pay each semester in full at the appropriate time (date to be determined for the Fall semester and again date to be determined for the Winter semester).

7. OVERDUE ACCOUNTS & NSF CHEQUES

Overdue accounts are charged $25.00 on the 10th of each month. Cheques that are returned by your bank marked N.S.F. (non-sufficient funds) are subject to a $25.00 charge. The exchange rate used for cheques in U.S. currency will be based on the day the cheque is processed.

8. INSURANCE

As a tenant, you are legally responsible for damage to your rented unit, damage to your property and for the well-being of your visitors. Residence students should carry insurance to protect their property. Both public liability and property damage insurance coverage is recommended. Note: as a student, you may already be protected under your parents’ insurance policy.

9. REFUNDS & CANCELLATIONS

Your $500.00 deposit is refundable according to the following terms and conditions:

  • $400.00 is refundable if we receive written notice of cancellation on or before Friday, June 10th, 2022, 5:00 p.m. local time.
  • $200.00 is refundable if we receive written notice of cancellation after June 10th, 2022 and before Friday, July 8th, 2022, 5:00 p.m. local time.
  • $75.00 is refundable if we receive written notice of cancellation after July 8th, 2022 and before Monday, August 1st, 2022, 5:00 p.m. local time.
  • No refund after Monday, August 1st, 2022, 5:00 p.m. local time.

Your $800.00 deposit is refundable according to the following terms and conditions:

  • $500.00 is refundable if we receive written notice of cancellation on or before Friday, August 12th, 2022, 5:00 p.m. local time.
  • $250.00 is refundable if we receive written notice of cancellation after August 12th, 2022 and before Friday, August 19th, 2022, 5:00 p.m. local time.
  • No refund after Friday, August 19th, 2022, 5:00 p.m. local time.

Waitlisted Students:
Please notify Residence Services, in writing, as soon as possible if you no longer wish to be considered for a place in residence. Deposits are 100% refundable should you remove yourself from the waitlist prior to accepting a room or if we are unable to accommodate you in residence. Once you have accepted a room in residence the above cancellation policies will come into effect.

If you are placed on a waitlist, the waitlist shall remain in effect until the official move-in day (date to be determined). If you wish to remain on the waitlist after this date, you must contact Residence Services directly to make this request.

Academic ineligibility
Should it be determined that you are academically ineligible to attend Bishop’s University, your deposits will be refunded as follow:

  • First deposit of $500: $400.00 refunded provided we receive written cancellation notification on or before August 12th, 2022, 5:00 p.m. local time.
  • Second deposit of $800: $800.00 deposit will be fully refundable provided we receive written notification of cancellation on or before August 12th, 2022, 5:00 p.m. local time.

Ineligibility will be verified with the Admissions Office. If ineligibility is determined after August 12th, 2022, 5:00 p.m., applicable rental fees and penalties will apply.

Study Permits:

If you apply to residence and do not receive your study permit in time you will have the option to defer your residence application to the winter 2023 semester. If you wish to defer your fall 2022 residence application to winter 2023, please inform us by September 20th and we will defer your application and forward $400 of the $500 deposit to your account for winter 2023. Please understand that if you cancel your application for winter 2023 you will forfeit your $500 residence deposit and your $800 deposit will be subject to the cancellation and withdrawal penalties associated with winter 2023.

If you opt to cancel your residence application in its entirety because you are unable to secure your study permit, we will refund $250 of your $500 deposit. Cancellations received after September 20th, 2022 will result in the forfeiture of your $500 deposit.

Cancellations
Cancellations must be communicated in writing directly with Residence Services. Requests for refunds will only be processed once Residence Services acknowledges your written cancellation request. No exceptions will be made. For assistance, please contact Residence Services at residence@ubishops.ca or call 819-822-9600 ext. 2685.

10. DEFERRAL

Fall applications to residence can only be deferred once to the following semester of the same academic year. Should you decide to defer your admission to Bishop’s University to the Winter semester, the following fees will be applied and taken from your $500 deposit:

  • $100.00 fee if we receive written notice of deferral on or before August 1st, 2022, 5:00 p.m. local time.
  • $250.00 fee if we receive written notice of deferral after August 1st, 2022 and before Monday, August 29th, 2022, 5:00 p.m. local time.

Deferral will be verified with the Admissions Office and does not constitute ineligibility. Residence deferral cannot carry over to the following year and will be treated as a cancellation if you choose not to attend Bishop’s University in the Winter semester. Deferral fees will be paid through your residence deposit and any remaining balance will be forfeited if you decide not to attend for the winter semester. You will have to reapply to residence if you defer your student application to the following Fall semester.

11. WINTER BREAK (dates to be confirmed)

Please note that the period of the lease does not include the Winter Break. Unless previously agreed due to extenuating circumstances (international students or out-of-province students, etc.) students are required to vacate their rooms no later than 12:00 p.m. (noon) the day after their final exam. All residence halls will close the day following the last official exam date. During the winter break, all residences will be locked, and all dining services will be closed. Residence halls will re-open on (date to be determined).

Upon request to the Residence Services Department, accommodations during this period may be made available to students with extenuating circumstances (e.g. international students, out-of-province students), and may be subject to a fee for use of services during this period. Information will be communicated to students by email in early November.


If you have any questions or require further information, please feel free to contact us at:

Residence Administrative Services
Phone: 819-822-9600, ext. 2685
Toll-Free: 1-877-622-4900
Email: residence@ubishops.ca

Bishop’s University
Residence Services
2600 College Street
Sherbrooke, QC,  J1M 1Z7
Canada


Apply Now

By choosing to apply now, you agree that you have read and understand how the Residence Application process works.

In order to complete the Application form you must log into your myBU account using the username and password which were emailed to you once you confirmed your acceptance to attend Bishop’s. Choose “Residence Applications” under the “Important Student Links” section.

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