Convocation Frequently Asked Questions (FAQs)

Convocation Frequently Asked Questions (FAQs)

Please read the following before contacting the Registrar’s Office.

With the Bishop’s Bridge closed, how can I drive to campus?

In order to make your drive as easy as possible, here are two alternative routes:

Please note that the Bishop’s Bridge will be open to pedestrians.

If you have any questions or concerns, do not hesitate to contact the Ministère des Transports, de la Mobilité durable et de l’Électrification des Transports by dialling 511 in Quebec and 1-888-355-0511 for anyone outside the province.

What do I need to do to be eligible to graduate?

If you have already completed or are about to complete the required amount of credits for your degree program by the end of the Winter semester, you will receive an email entitled “Application to Graduate” at your Bishop’s email in mid-February. It is mandatory to complete this form electronically before the deadline indicated in order to be considered. This step is necessary regardless of whether or not you intend to participate in the Convocation ceremony.

Are there fees associated with graduating?

No, there is no longer a graduation fee to be paid. Those who have yet to pay their tuition fees in full before Convocation will not receive their diploma until their account is cleared.

How will I know if I’m graduating?

Once your application and final grades are received, your academic dossier will be reviewed by your Department Chair and Dean. Your name will then be brought forward to the special meeting of Senate on May 17, 2018. Shortly thereafter, the names of all eligible students will be posted on the website, in addition to them receiving an email confirmation at their BU e-mail address. Students whose application to graduate has been declined will also be notified at this time.

When will I know if I am graduating?

The names of the students whose application to graduate have been approved will be posted on the website shortly after May 17, 2018. Students will also receive a confirmation email at their BU email. As there are two ceremonies, please consult the schedule to know which ceremony you should attend (this is based on your primary program, which is the first one listed at the top of your transcript—i.e. English Major, Sociology Major, the primary is the English Major, which would be in the humanities ceremony).

Where will the Convocation ceremony take place?

The Convocation ceremony will be held in the Denver Gym located in the John H. Price Sports and Recreation Centre. Due to limited seating capacity, this is a ticketed event, and those without a ticket will not be admitted. Seats are available on a first come, first served basis. Seating is available in the bleachers as well as individual chairs. For those with mobility limitations, we encourage you to arrive early to ensure a seat.

How many tickets will each graduand receive?

Each graduand is eligible for FOUR (4) free guest tickets for their respective Convocation ceremony to be held in the Denver Gym. The ceremonies will also be live streamed to a space adjacent to the live ceremony should you like to invite additional guests.

Do I need to RSVP?

Yes. The deadline to RSVP was May 1, 2018. For last minute requests, please contact us at records@ubishops.ca.

When will I receive my tickets?

Your tickets will be made available when you pick-up your gown prior to your Convocation ceremony.

Can I have extra tickets?

As there is limited seating, we are guaranteeing four (4) tickets per graduand to access the Denver Gym. Unclaimed tickets will be redistributed where the academic regalia is picked-up on Saturday as of 9:00 am for the morning ceremony and 1:00 pm for the afternoon ceremony.

Do you sell tickets?

Tickets for the Convocation ceremony are not for sale.

If I am graduating but not coming to Convocation, what should I do?

All students approved to graduate will be receiving an invitation and asked to confirm or decline their presence at Convocation. Diplomas will be sent by mail to the home address confirmed on the application to graduate to students not attending Convocation.

I have lost my tickets, what should I do? Can you re-issue them?

We are unable to replace lost tickets.

Where do I pick- up my gown?

Your gown can be picked up in the Hamel Lounge located at the Sports Centre. The specific times to be determined and posted to the Convocation website.

What should I wear?

We suggest business casual attire for women and men.

Can I keep the gown and/or hood?

No. Unreturned gowns and hoods are billed $350.

Can I keep the mortar board (grad cap/ hat)?

Yes, the mortar board is a keepsake.

Should I win a Prize at Convocation, how can I thank my donor?

To thank the donor who has financially supported your prize, please visit Griffin House at 3 Harrold Drive between 9 am and 5 pm Monday – Friday to hand write a note that will be passed along on your behalf. If you are unable to visit in person, please e-mail your note of thanks to griffinhouse@ubishops.ca to be forwarded to your generous donor.

How can I purchase a Bishop’s diploma frame?

Your BU Alumni Association has diploma frames available for purchase on display at Griffin House (3 Harrold Drive). You may purchase one in person at the house or online. DYK: All proceeds from frame sales benefit future alumni programming!

Why should I attend the Chancellor’s Dinner?

The Chancellor’s Dinner is taking place on Friday, June 1st in the Denver Gym as of 5:15 p.m.  It is an opportunity for graduands and their families to celebrate their success and to get to know the individuals receiving honorary degrees in a less formal way.  It is a chance to spend time with family and friends in a celebratory environment. Tickets are $25 for graduating students, and $50 for guests. Tables seat eight persons. You may invite as many guests as you choose but space is limited. You should sign up as soon as possible.
For information contact: Denise Lauzière, Chief of Staff, Office of the Principal at denise.lauziere@ubishops.ca, or to purchase tickets online, go to:
https://alumni.ubishops.ca/pages/2018-event-registration/2018-chancellors-dinner.