Newly Admitted Students Homepage / Future and current students / Newly Admitted Students Student and campus life Campus tours and events Why I Chose Bishop's... Viewbooks and Promotional Materials Students from the USA Bishop's International International students Graduate Studies Student exchange and study abroad programs Admission process Frequently Asked Questions Resources for Guidance Counsellors Bishop's University Online Application Money matters Newly Admitted Students Make Your Purple Mark Residence Life Registration and student records Contact the Student Recruitment and Retention Office Newly Admitted Students Congratulations! Welcome to the Bishop’s community. The web page contains all of the information that you need as an incoming student. Work through each of the steps below and check back regularly for updated information. This will ensure a smooth transition to the purple family. Your Next Steps 1. Accept your offer of admission. ACCEPTING YOUR OFFER OF ADMISSION In order to reserve your place in the entering class and to ensure that you receive all university communications intended for incoming students, you must formally accept your offer of admission. Offer Acceptance Deadline You must formally accept your offer of admission before the appropriate deadline: June 1: Fall (September) semester entry December 1: Winter (January) semester entry Offer Acceptance Procedure To accept your offer of admission, log-in to your myBU applicant portal and complete the “Accept My Offer” form: myBU After completing this form and clicking “Submit”, you will be redirected to our secure online payment system for your tuition deposit of $350. In you are an exchange student, you are not required to make the $350 tuition deposit. Deferring to a Future Semester or Declining your Offer of Admission Students who receive an offer of admission have the option to defer one or two semesters in the future without needing to reapply. If you wish to defer your Offer of Admission to a future semester, please send an email to email@example.com with your full name, date of birth and student number with the subject line “Deferring my Offer of Admission to a Future Semester”. Be sure to indicate to which semester you wish to defer. The deadline to submit a deferral request is the end of the add/drop period of the original semester to which you applied (September 15th for Fall and January 15th for Winter). If you will not be accepting your offer of admissions to Bishop’s, please send an email to firstname.lastname@example.org with your full name, date of birth and student number with the subject line “Declining My Offer of Admissions”. Our Admissions team will then formally close your application. If we do not receive a response to your offer of admission by our deadlines, your file will be closed automatically. Admissions Tuition Deposit Refund Policy An Admission Tuition deposit of $350 CAD is due before June 1st to confirm a student’s place in the Fall entering class. Between the time of accepting an offer with payment ($350 CAD), up until and including August 31st, there is a refund policy which allows for $100 CAD to be refunded to the applicant ($250 CAD in non-refundable). From September 1st onwards the $350 CAD becomes completely non-refundable. For Winter term admissions, students must pay their $350 CAD admission deposit by December 1st. Between the time of accepting an offer with payment ($350 CAD), up until and including December 31st, there is a refund policy which allows for $100 CAD to be refunded ($250 CAD is non-refundable). From January 1st onwards the $350 CAD becomes completely non-refundable. 2. Check the conditions of your offer of admission. CONDITIONS OF YOUR OFFER OF ADMISSION Please note that it is your responsibility to meet the conditions of your admission offer and to confirm eligibility for enrolment each semester. For applicants who have received a conditional offer of admission, a final official transcript must be submitted by the admission conditions deadline (stated below). To be considered official, the transcript must be submitted directly to the Admissions Office by an administrator from the applicant’s previous institution. If submitted in person, the transcript must be in a sealed envelope with an official seal. Exceptions: CEGEP applicants who have submitted their Quebec Permanent Code and Ontario high school applicants who have submitted an OUAC reference number. Unless otherwise indicated to you by the Admissions Office, the following are the minimum required grades to meet the conditions of your Offer of Admission: CEGEP Student: Proof of completed DEC, 20 Final R-Score (21.5 Business and Education). On April 20th, 2020, the Quebec Ministry of Education and Higher Education announced that grades obtained during the Winter 2020 semester would not be included in a CEGEP student’s R-score calculation. This information will be factored in by the Admissions Office during its evaluations of CEGEP confirmations. Also, CEGEP students admitted for Fall 2020 can have up to three elements of their DEC missing and still begin their studies at Bishop’s University. In that situation, students would have to provide proof of the DEC elements remaining to the university’s Admissions Office and would have until January 15th, 2022 to provide proof of DEC completion. High School Student: Proof of completed High School Diploma, 70% average or equivalent. (75% or equivalent for Business and Education). International Baccalaureate (IB) Student: Proof of completed IB Diploma, 24 Final IB score. Baccalauréat Français (BACF) Student: Proof of completed Baccalauréat Français, 12/20 mention Assez Bien. College/University Transfer Student: Maintenance of Good Academic Standing at the end of your last completed semester. (For Business and Education: 70% or equivalent). Admission Conditions Deadline Fall (September) semester entry: September 15th, 2021. Note that once you have accepted your offer of admission, an item on your checklist titled “Fulfillment of Admission Conditions” will appear in your myBU account. It is only after you have completed the above process to the satisfaction of the Admissions Office that your full admission will be confirmed. After the Admissions Office has confirmed that you have satisfied the conditions of your admission, “Fulfillment of Admission Conditions” will be cleared from your checklist. A note about Academic Standing at the university: In order to remain in good academic standing at the university, you must attain a 55% cumulative average (Fall and Winter). Failure to attain this level will result in you being placed either on academic probation or being required to withdraw from the university for 12 months (in cases where the student does not attain a cumulative 50% GPA over the same fall and winter semesters). Bishop’s University offers a wide array of support on campus that are included in your student fees such as counselling, learning accommodations, careers office, Department Chairs, peer mentors, tutoring, English Writing Center, etc. If there are any questions or concerns please contact the Bishop’s University Admissions Office prior to accepting your offer of admission. 3. Review our competitive scholarship selection process. Competitive Scholarships Competitive scholarship recipients are chosen based on their academic performance. Our competitive scholarships range in value from $500 to $20,000 per academic year. Some of our scholarships are renewable throughout your Bishop’s career, some are one-time instalments, and others are available for continuing students only. You will automatically be considered for scholarships as long as you submit your online application for admissions by March 1st and have all your supporting documents required to make an admissions decision (i.e. transcripts) to us no later than March 15th. For an application to be considered complete you must: Complete online application forms Pay the online application fee Send the Admissions Office all documents necessary to make an assessment (i.e. transcript) Fall 2021 scholarship offers: 1st round offers: by early April, 2021 1st round acceptance deadline: May 1st, 2021 2nd round: by early May, 2021 2nd acceptance deadline: June 1st 3rd round: Early June Dean’s Scholarship – Fall Entry All students who submit a complete application for admission, including the required documents for review, by March 15th will automatically be considered for Bishop’s University’s Dean’s Scholarship in addition to all competitive scholarships. No supplemental application is required. A Dean’s Scholarship is awarded each year to the top applicant from each division: Business, Education, Humanities, Natural Sciences & Mathematics, and Social Sciences. The Dean’s Scholarships each have a value of $4000 dollars per year and are renewable. Note: To be eligible for the Dean’s Scholarship a student must have graduated from CEGEP, high school, an IB diploma program or an international secondary school a maximum of two years prior to enrolling at Bishop’s University. Check out our video on competitive scholarships, awards and bursaries below: 4. Apply for awards and bursaries. ENTRANCE AWARDS & BURSARIES Entrance Awards & Bursaries – Fall Entry In Addition to competitive scholarships, Bishop’s University offers a number of awards and bursaries to new students who are admitted for Fall entry. Our entrance awards and bursaries range in value from $800 to $8,000 per academic year. Unless otherwise indicated in the offer, the entrance awards and bursaries are non-renewable. Note that returning student awards and bursaries are available to students in the upper years. Available awards and bursaries fall into three categories: Leadership Regional Financial Need You may submit an Awards and Bursaries Application as soon as you have applied for admission to Bishop’s: you do not have to wait until you have received an admission offer. The deadline to complete your online Awards and Bursaries Application is March 1st. Entrance Awards & Bursaries Application Winter Entry Students – Awards and Bursaries If you begin studying at Bishop’s in a Winter semester; you are eligible to apply for returning student awards and bursaries in April of your first semester for the following academic year. Details on the awards and bursaries available as well as the application process are found on the University’s website. 5. Apply for residence and pay the deposit. Your University Experience Starts in Residence At Bishop’s University an important part of the student experience is being a part of the residence community. That is why, as long as the application deadline is met, we will guarantee all first-year students a spot in residence. Residence Application Deadline You must submit an application to residence before the appropriate deadline: June 15th: Fall (September) semester entry Deadline for first deposit of $500 is also June 15th. The second deposit of $800 has a deadline of August 7th. See the Residence terms and conditions on the Applying to Residence web page. Residence rooms are allocated on a first-come, first-served basis, so the earlier you submit your application to residence, the more likely you are to receive your first-choice accommodations. Residence Application Requirements In order to submit an application to residence, you must have: received an offer of admission to Bishop’s University accepted your offer of admission Residence Application Procedure The residence application for new Fall 2021 incoming students will open in early February. To submit an application to residence, you must: Read carefully all of the information pertaining to residence living that is found on the Residence Life website. Go to the page Applying to Residence found on the Residence Life website. Click “NEW Bishop’s Students”. Read carefully all of the information pertaining to making an application to residence. Once you’re done reading, click “Apply Now” found at the bottom of the page. 6. International and exchange students: obtain your CAQ, study permit and health insurance. INTERNATIONAL AND EXCHANGE STUDENTS Documents Required to Study at Bishop’s University Consult the description that best corresponds to your situation in the table below to determine what documents you will need in order to legally study at Bishop’s University: Student Type Documents Required Degree or Certificate Student 1-4 years of study Quebec Acceptance Certificate (CAQ) AND Canadian Study Permit* Two Semester Exchange Student Both Fall and Winter Quebec Acceptance Certificate (CAQ) AND Canadian Study Permit* One Semester Exchange Student Fall or Winter only Valid passport and a Temporary Resident Visitor Visa (TRV) or an Electronic Travel Authorization (eTA) depending on the country of citizenship**. CAQ and Study Permit are not required since you will be studying in a program of study of a length less than 6 months. *Please refer to the new or returning international student section of our website (https://www.ubishops.ca/future-current-students/international-students/what-you-need-to-know-for-winter-2021/) for possible changes related to COVID-19. **To find out if you need a TRV or an eTA, visit the IRCC website (https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-permit/study-permit-tool/result-sp.html). Apply for your required documents as soon as you have received your offer of admission in order to maximize your chances of receiving them on time. If you are under 17 years old at the time you are applying for the CAQ and Study Permit, you will need a legal guardian/custodian in Canada. Please contact Annick Corbeil, Manager of Student Life and Bishop’s International, email@example.com, if this is your case. The guardian forms required for both applications are available via the following links: CAQ: Declaration of Parental Authority Study Permit: Custodianship Declaration Do not leave for Canada until you have received your CAQ (which is mailed in the postal mail to your home address) and Study Permit (document OR letter approving your application), if you are required to have them. It is not possible to change from Visitor status to Student status while in Canada. To remain registered at the University, you must submit a copy of each of your required documents to the Admissions Office once you arrive on campus by uploading them on your myBU portal (click on “Submit Missing Documents”) and no later than the course add/drop deadline of your first semester. Quebec Acceptance Certificate (CAQ) Application As soon as you receive your offer of admission to Bishop’s University, apply for your CAQ from Immigration-Québec. The application is found online at: English: www.immigration-quebec.gouv.qc.ca/en/ French: www.immigration-quebec.gouv.qc.ca/fr/ Processing time for a CAQ is a minimum of 20 working days. Your CAQ will be mailed to your home address in the international postal mail service. It is never delivered electronically. Designated Learning Institution number (DLI) for Bishop’s University: O19359010995 Study Permit Application *IRCC has announced that complete applications for study permits received by May 15, 2021 will be processed by August 6, 2021. For those studying in Quebec schools and still awaiting approval of their Quebec Acceptance Certificate (CAQ), proof of CAQ application (https://www.canada.ca/en/immigration-refugees-citizenship/services/coronavirus-covid19/students.html#quebec ) can be attached to the study permit application. For complete applications submitted after May 15, 2021, a decision will be given as soon as possible. However, you may not receive approval of your study permit before the beginning of the Fall 2021 semester. For more information, please visit the IRCC website (https://www.canada.ca/en/immigration-refugees-citizenship/services/application/check-processing-times.html). We therefore recommend that you submit your application for a study permit as soon as possible. As soon as you receive your CAQ approval letter electronically with your CAQ number, apply for your Study Permit from Immigration, Refugees, Citizenship Canada (IRCC). Information on submitting your application is found at https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada.html. Biometrics are now required to apply for a Study Permit: https://www.canada.ca/en/immigration-refugees-citizenship/campaigns/biometrics/facts.html. Exception: American citizens who have obtained their CAQ can apply for a Study Permit at the border crossing or the airport when they travel to Canada from the USA. Processing time for a Study Permit can take from a few weeks to a few months. To have more information about the processing time in your home country for your study permit application, visit IRCC website (https://www.canada.ca/en/immigration-refugees-citizenship/services/application/check-processing-times.html). Entering Canada to Study Read all the letters very carefully that you receive from both the Quebec and Canadian Immigration authorities. Their letters communicate how you will proceed with obtaining your CAQ and Study Permit. Official immigration documents are not delivered electronically. You must have all of your official immigration documents with you when you travel to Canada to present to the Canada Border Services Agent at the border or airport: CAQ (which you received at your home address by postal mail); Study Permit – either the document or the letter approving your application (if you are not an American citizen who can apply at your first port of entry to Canada); and Temporary Resident Visa – Visitor Visa (if needed) International Student Health Insurance To ensure that your health insurance card is active upon your arrival, all international and exchange students must pre-purchase Bishop’s health care coverage. Detailed information on deadlines and application procedures are found in the Health Insurance section of the International Students website. If you are coming from a reciprocal entente country, you can apply for Quebec government health insurance from the Régie de l’assurance maladie du Québec (RAMQ). You can be reimbursed for the purchase of the Bishop’s RSA plan if you submit your RAMQ letter and RAMQ card to firstname.lastname@example.org before the end of the semester you made your RAMQ application, if you have not made any claims to the RSA insurance company during the RAMQ application processing period. A list of entente countries and RAMQ health card application information is found in the Health Insurance section of the International Students website. Study Permit and Immigration Assistance It is the responsibility of the student to apply for and obtain both the Quebec CAQ and the Canadian Study Permit prior to commencing their studies at Bishop’s. While Bishop’s cannot assist you with this procedure, we work with the Law Firm of Campbell Cohen in Montreal, Quebec who are attorneys and certified immigration consultants that can help you with these procedures. For more information please visit their websites: https://www.canadavisa.com/ and https://studyhub.canadavisa.com/ (for international students already in Canada) or contact Ms. Kara Crudo: Telephone: +1-514-937-9445 Toll Free North America: 1-888-947-9445 Email: email@example.com Download the Free BU Vital Arrival App Download our free Vital Arrival App at the App Store or Google Play. This app provides need to know information before arriving at Bishop’s and is available in English, French, Spanish, Mandarin and Arabic. App name: Bishop’s University Android link iPhone link Questions? Additional detailed information for international and exchange students is found in the International Students website. If you have specific questions related to your individual situation, please contact firstname.lastname@example.org. 7. Participate in the Bishop’s community before you arrive. Join the Conversation Follow #UBishops on social media to discover life at your new home away from home. Anyone who knows Bishop’s will tell you that we’re a community – one that now includes you! Join your future classmates on the Bishop’s University Incoming Class 2021 Facebook group to get to know each other before arriving in the fall. Bishop’s University Incoming Students 2021 Managed by our Recruitment and Admissions team, this Facebook group is meant to share information and answer your questions over the next few months. You’ll meet other future students as well as current students excited to help you out. Just for fun we’ll be running contests and giving away purple prizes between now and Move-In Day! 8. Familiarize yourself with key dates and deadline. Familiarize yourself with key dates and deadline You have decided to join Bishop’s University as a new student, and we are actively preparing for your arrival. You may have already seen some of the dates below but it is important that you make note of these deadlines. March 1: Deadline to be considered for Competitive Scholarships + application deadline for Awards & Bursaries March 15: Supporting documents deadline for Competitive Scholarships, Awards & Bursaries April 1: CEGEP & High School Admissions application deadline May 1: College and University Transfer Admissions application deadline May 15: Preliminary document deadline for all applicants June 1: Deadline to accept your offer of admission (refer to step one for guidance) June TBA: Register for your fall courses June 15: Deadline to apply to residence + 1st deposit August 9: Deadline to pay residence 2nd deposit fee September 5: Residence Move-In Day September 6: Register for Orientation Week (schedule to come) September 9: Classes Begin September 15: Deadline to submit all final documents (including fulfilment of admission conditions and birth certificate) September 30: Deadline to pay tuition fees for Fall semester For now on, it is also important to refer to the Sessional Dates section of the Academic Calendar. This link will take you to an online active calendar, which you can refer to throughout your time as a Bishop’s student. Here you can find important dates, deadlines, scheduled holidays, and events. 9. Prepare for course registration. Prepare for course registration Course registration for the Fall term typically occurs during June and August. Course registration for the Winter term typically occurs during November and December. Many students will be pre-registered in courses but will be required to select a few courses to complete their schedule. Take a look at the Academic Calendar and watch your Bishop’s email account for more information. Visit our student records website for the most up-to-date registration instructions. 10. Pay your tuition and residence fees before the deadline. TUITION AND RESIDENCE FEES In order to avoid late payment fees and to ensure a smooth registration process, read the information below carefully and respect all listed deadlines. All students must pay their tuition and fees before the appropriate deadline each semester: August 4th: $800 deposit due (in addition to $500 paid when applying to residence). September 30th: Tuition payment due. *A late payment fee of $65 is applicable to payments or promissory notes submitted after the stated deadlines. Tuition and School Fee Payments Canadian students must: pay school fees in full by the deadline; OR submit the online Promissory Note by the deadline in order to pay with a government loan. If you are being billed international tuition rates, we have not received your Canadian birth certificate. Submit a copy to email@example.com as soon as possible. International, non-exchange students must: pay school fees in full by the deadline. If you are applying for USA student aid, contact Ms. Jamie Berwick (firstname.lastname@example.org or 1-819-822-9600, ext. 2205) for detailed, individualized information. Exchange students coming to Bishop’s are NOT required to pay tuition and compulsory fees at Bishop’s. You must, however, pay for your residence, meals, books, supplies and compulsory medical insurance. Tuition and School Fee Calculation Once you have completed the online registration process, you will be able to view the total amount due for your first semester tuition and compulsory fees: Visit Self-Service in myBU; Click on the Finances tab; Click on Balance. Scholarships, Bursaries and Awards If you have been awarded an entrance scholarship, a bursary or other financial award from Bishop’s, you should manually deduct half of the total amount awarded (the award is split over two semesters) from the Total Charges line on your account statement. Tuition and School Fee Refunds Withdrawal before course add/drop deadline 100% refund less $50 administrative fee Withdrawal after course add/drop deadline for medical reasons (with appropriate medical documentation) 50% pro-rated refund of tuition fees Withdrawal after course add/drop deadline for non-medical reasons No refund Residence Fee Payment Deadlines Residence fees are paid in three parts: $500 deposit at the time of application $800 deposit by August 4th (Fall entry) The $500 deposit combined with your $800 deposit should cover the majority of your first month’s residence fees. Any outstanding amount will be due upon arrival. The remaining balance for the academic year is to be paid in equal installments by the 1st of each month beginning October 1st through April 1st. Students may choose to pay their entire semester fees in advance. A $25.00 late fee will be charged on the 10th day of each month for any overdue account. Residence Fee Calculation Details on the costs associated with different residence room styles and meal plans are available on the Residence Life website. Residence Fee Refunds The detailed residence fee refund policy is found in the Applying to Residence section of the Residence Life website. Refund requests must be sent in writing to and acknowledged by Residence Services. Please send an email to email@example.com. Tuition, School and Residence Fee Payment Fee payments must be made by one of the following methods: Online banking with the following banks: BMO, Desjardins, CIBC, National Bank, RBC, Scotia Bank and TD (preferred payment method for Canadian students); Online international payment via Flywire (preferred payment method for international students); Cheque payable to Bishop’s University; Indicate your student ID number on the cheque US cheques are accepted Cash or debit at the Business Office counter (McGreer Building, ground floor). NEW! HigherEdPoints: Bishop’s University is proud to be Quebec’s first university to join the HigherEdPoints.com Program as a Participating Institution. With this exciting new partnership, students can now convert Aeroplan®Miles into funds to cover their tuition and school fees. Students can also convert the Aeroplan® Miles of family members and friends to help pay for school. For every 35,000 Aeroplan® Miles, a $250 credit is issued to a student named by the donor. For more information and to set up an account, please visit: HigherEdPoints.com 11. Get ready for Orientation Week! The Bishop’s University Orientation Week The Students’ Representative Council (SRC) hosts both a Fall and Winter orientation for new students. Watch the SRC website for more information. You can follow the planning of Orientation Week activities via the Facebook Group Bishop’s University Orientation Week. Watch a video prepared just for you by our graduates. Their words of wisdom will surely bring a smile. You’re going to LOVE it here! Questions? If you have any questions after you have worked your way through the steps above, feel free to contact us directly.