Hiring Procedures for Tomlinson Interns

    Hiring Procedures for Tomlinson Interns

    Short-term Hiring Procedures for Tomlinson Interns

    Once your internship has been approved by Students Affairs, please complete the following procedures:

    A. Posting & Selection of new Tomlinson Intern, handled at departmental level:

    • Advertise the internship through the Career and Employment office. Postings must be submitted using the online form by the end of August: submit a job posting.
    • During interview: validate the eligibility of the candidate to work in Canada (if candidate is not citizen or permanent resident of Canada, validate if he or she holds a study or work permit).
    • Once hired: validate if candidate already has a Social Insurance Number (SIN) Certificate.
      • The validation must be done prior to employment offer signature, as it is a condition of employment.
      • Refer person to HR for presentation of permit and SIN letter, before hiring, or
      • Refer person to HR for more information on how to get SIN from Canadian government.

    B. Complete and sign short-term hiring contract:

    Find document on MYBU/Document Center/Human Resources.

    • Contracts must fall within the academic year (from September to April).
    • If needed, include employee special set-up: BU access to computer network or keys (should be detailed under ‘Conditions of employment’).
    • Forward contract to the respective Manager or Academic Dean for signature.
    • The student must also sign the contract and obtain a copy of the contract.
    • Forward signed original to Human Resources for processing.

    C. Give candidate a copy of signed contract and “ABOUT YOU” form, and other required forms.

    Find all documents on MYBU/Document Center/Human Resources.

    • The candidate must complete and sign the “ABOUT YOU” form.
    • The candidate must provide copy of a void check or direct deposit form, income tax forms and confidentiality agreement, unless already done so.
    • The candidate is responsible to provide all required document(s) to HR, who will forward to Payroll once the employee’s file is complete.

    D. Important Payroll Information:

    • Part-time pay is processed by-weekly. A minimum of five (5) business days is required to set-up employment status for any new hires, from the time all required documents are received at the Human Resources office.
    • A time-sheet must be completed and submitted to Payroll every 2 weeks, before Monday at 10:00 a.m. of the part-time pay week.

    For any questions about this procedure, please contact HR directly:

    Human Resources

    Human Resources Contact: Catherine Hogue Phone: 819-822-9600 ext. 2595 Website: working.ubishops.ca

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