Hiring Procedures for Tomlinson Interns

Short-term Hiring Procedures for Tomlinson Interns

Once your internship has been approved by Students Affairs, please complete the following procedures:

Advertise the internship through the Career and Transition Services Job Board. Postings must be submitted using the online form by the end of August: submit a job posting.
During interview: validate the eligibility of the candidate to work in Canada (if candidate is not citizen or permanent resident of Canada, validate if he or she holds a study or work permit).
Once hired: validate if candidate already has a Social Insurance Number (SIN) Certificate. The validation must be done prior to employment offer signature, as it is a condition of employment.
- Refer person to HR for presentation of permit and SIN letter, before hiring, or
- Refer person to HR for more information on how to get SIN from Canadian government.

Find all documents on myBU under Human Resources.

Contracts must fall within the academic year (from September to April).
If needed, include employee special set-up: BU access to computer network or keys (should be detailed under ‘Conditions of employment’).
Forward contract to the respective hiring Manager or Academic Dean for signature.
The student must also sign the contract and obtain a copy.
Upload the contract and all hiring documents to the HR Dropbox for processing by HR and Payroll.
Required hiring documents:
- ‘About You’ form
- Check specimen or direct deposit form
- Income tax forms (federal and provincial)
- Confidentiality agreement.

Part-time pay is processed by-weekly. A minimum of five (5) business days is required to set-up employment status for any new hires, from the time all required documents are received via the HR Dropbox.
An approved time-sheet must be completed and submitted via email to payroll@ubishops.ca every 2 weeks, before Monday at 10:00 a.m. of the part-time pay week.

For any questions about this procedure, please contact HR directly:

Catherine Hogue

Phone: 819-822-9600 ext. 2595

Office: MCG 107