Student COVID Community Standard

Student COVID Community Standard

ADDENDUM to the Code of Student Conduct

Student COVID-19 Community Committee, August 2020

Updated February 2021


↓ Background
↓ Guiding principles and values
↓ Scope
↓ Roles and Responsibilities
Health and Safety Guidelines
↓ Resources
↓ Student Community Standards During COVID-19
↓ Rules of Conduct and Discipline


In late 2019, the world saw the emergence of the novel coronavirus SARS CoV-2 more commonly known as COVID-19. In a few months, the outbreak was classified as a world-wide pandemic. On March 13th, 2020 Bishop’s University followed government directives and closed in-person instruction for two weeks. At this point, Bishop’s University made the decision not to force any students to return to campus for classes or exams if the university were to reopen for instruction. The closure was gradually expanded throughout the remainder of the Winter 2020 semester. Spring and Summer semesters were conducted virtually. In Fall 2020, Bishop’s University offered a hybrid instruction model including some students on campus. For the Winter 2021 semester, Bishop’s planned to deliver courses in a blended model (online, hybrid and in-person), however on January 9th 2021 the Quebec government instituted a period of confinement which meant that most Winter 2021 classes were moved online.

This guide was developed to ensure the healthy and safe return of everyone returning to campus.

Guiding principles and values

Four principles guide our plan to safely and successfully return students to campus.

1. Health and Safety

The main priority of Bishop’s University during the COVID-19 pandemic remains the health and safety of our community. By acting in responsible and evidence-based ways, we can, as a community decrease the risk to our community members.

2. Student-Centered

We are committed to using a student-centered approach to see us through the COVID-19 pandemic. This includes ensuring a rich and safe student experience, involving social and informative programming through a harm-reduction lens.

3. Government-informed and evidence-based

We will adhere to Government and Public Health directives regarding COVID-19 and will move swiftly to implement new instructions we may receive during the pandemic. We will incorporate data and other information from Public Health agencies to ensure an evidence-based response.

4. Equity

The University will consider and recognize issues of equity unique to different groups and individuals. This will include but is not limited to, consideration and appropriate accommodation of those who feel that they are at increased risk and those who rely on schools and daycare centres for childcare. Furthermore, we acknowledge that pandemics will affect groups of individuals differently, and we are committed to providing equitable support for all students.


This protocol is an extension of the Student Code of Conduct. It does not change the existing code. It is an extension that is applicable to the Bishop’s community in order to identify the rights and responsibilities of students during COVID-19.

All students must adhere to the rules and regulations in this guide. Failure to adhere to these rules, both on and off campus, will result in consequences as outlined in this protocol.

Roles and Responsibilities

Student COVID-19 Conduct Committee (SCCC)

The SCCC is comprised of:

  • Dean of Student Affairs
  • Manager of Health Services
  • Manager of Student Life
  • Manager of Security
  • Manager of Counselling and Accessibility
  • Three (3) students selected by the Student Representative Council

The SCCC is tasked with creating the behaviour standards and expectations for our students during COVID-19. The SCCC will also review this guideline and communicate the expectations to the community.

Dean of Student Affairs (DSA)

The Dean of Student Affairs oversees student engagement and well-being. She holds the overall responsibility for the implementation of this addendum.

Manager of Health Services

The Manager of Health Services serves as a guide on healthy behaviours. She will distribute public health information to the SCCC and ensure all aspects adhere to the highest standard of health promoting behaviours. She will furthermore oversee the response to any positive cases on campus.

Manager of Student Life

The Manager of Student Life will oversee the residence response to the pandemic. Specifically, she will oversee the Residence Community Living Standards document and enforce changes in residence life related to COVID-19.

Manager of Security

The Manager of Security oversees the safety of campus and all students. He is also tasked with resolving any conduct in contravention of this addendum. The Manager of Security may designate officers to act on his behalf regarding student behaviours. The Manger of Security will be responsible for maintaining a close alliance with Sherbrooke Police. He will have regular check-ins with our Community Liaison Officer to ensure we have a united approach to student behaviour regarding COVID-19.

Manager of Counselling and Accessibility

The Manager of Counselling and Accessibility will be responsible for overseeing the wellness response needed during the pandemic. She will inform the SCCC of best practices regarding the mental health of students throughout the pandemic. The Manager of Counselling and Accessibility will take a leading role in crisis management during the pandemic.

Student Representative Council (SRC)

The SRC will represent the student body on all matters related to COVID-19. They will provide the SCCC with information regarding student needs and will ensure a student-centered response to COVID-19. It is not the responsibility of The SRC to enforce rules and guidelines of SRC hosted events. Specifically, The SRC will take an active role in ensuring that all events hosted by The SRC are COVID-19 compliant, but they are not responsible for enforcing general student behaviours.

Health and Safety Guidelines

Physical distancing:

According to government directives, students must be at least 1.5 meters apart during teaching activities and at least 2 meters apart during all other activities.

When it is not possible to maintain physical distancing when outdoors (either 1.5 or 2 metres), students must wear face covering. When indoors, students must both wear a procedure mask and practice physical distancing. Students living in “families” in residence are able to disregard physical distancing with their “family members” only.

It is important to note that the concept of “families” does not apply to any other living context.


In line with Quebec Public Health guidelines, up to four students who are designated to a “family” in residence are allowed to socialize without physical distancing. A family unit, must however wear a procedure mask at all times. It is important to note that only the four residents assigned to a family can benefit from this bubble.

Use of hand sanitizers:

Although hand washing is preferred to the use of hand sanitizer; all entrances to buildings on campus will be equipped with hand sanitizing stations. In order to enter ANY building, proper hand sanitizing must take place.

Social gatherings in general

Bishop’s University takes a harm reduction approach to social gatherings. That is, we understand students’ need to gather and build relationships. We seek to increase safety and reduce harm during such events rather than prohibiting them, which would result in large gatherings off campus with little control. We aim to support students in making safe choices regarding their gatherings. For more information as to how to decrease the risk of spreading COVID-19 during social gatherings, please visit Safe gatherings in Quebec.

Social gatherings on campus:

The SRC, Manager of Security and the DSA will evaluate and if appropriate approve social gatherings on campus. In order to allow social gatherings on campus, the organizers will have to demonstrate how they plan to adhere to this addendum and other health guidelines regarding COVID-19. We will prioritize events taking place outside and will ensure that all public health guidelines and university policies are followed. Failure to comply will result in cancellation of the event in question and/or future events.

Social gatherings off campus:

The SRC, Manager of Security and the DSA will evaluate and if appropriate approve social gatherings on campus. In order to allow social gatherings on campus, the organizers will have to demonstrate how they plan to adhere to this addendum and other health guidelines regarding COVID-19. We will prioritize events taking place outside and will ensure that all public health guidelines and university policies are followed. Failure to comply will result in cancellation of the event in question and/or future events.


Since January 9, 2021, a curfew has been in effect, whereby people cannot leave their homes between the hours of 8:00 p.m. and 5:00 a.m., unless their travel is justified. Refer to Quebec government website for more information.

Refer to the Quebec government website for more information.

Management of COVID-19 symptoms:

COVID-19 symptoms include (but are not limited to):

If you experience these symptoms or if you have been in close contact with someone confirmed to have COVID-19, you must contact Quebec Public Health (1 877 644-4545) immediately and follow their instructions for testing and procedures.

Any positive diagnosis received must be emailed to The Manager of Health Services, Kendra Brock ( by the student. Informing us will help us keep our community safe.

If you or a medical professional suspect that you may be infected with COVID-19, you must remain in isolation until a diagnosis is given. Quebec Public Health provide recommendations for those awaiting a test result here: (Instructions while waiting for COVID-19 testing or test results).

How and where to get tested:

To find a testing site closest to you in Quebec, please call (1877 644-4545). There is currently a COVID-19 testing clinic in Sherbrooke: RLS de Sherbrooke, 75, J.-A.-Bombardier Street, Sherbrooke. Opening hours: Every day from 7:00 a.m. to 7:00 p.m (no appointment). COVID-19 Testing Site Sherbrooke.

If you have COVID-19:

You must self-isolate for a minimum of 10 days and until you are symptom free. During this time, you must not go to class, nor attend any social gatherings. If you live in residence, you will need to follow the residence COVID-19 confirmed case procedure. If you live off campus, you must stay in your home and not socialize with any of your room mates. If you share a kitchen and/or a bathroom, you must sanitize shared surfaces after each use. According to Quebec Public Health (Instructions while waiting for COVID-19 testing or test results) you are only allowed to go to class and socialize when:

  1. 10 days have passed since the onset of your symptoms or 10 days from the day you got tested if you had no symptoms.
  2. AND you have had no fever for 48 hours without the use of fever medication.
  3. AND you have had no symptoms for 24 hours except for cough or loss of smell, which can persist longer.

Residence Policies

A separate protocol on how to manage the COVID-19 pandemic in residences can be found here: COVID-19 Health and Safety Protocol for Bishop’s University Residences.

Academic Policies

A separate protocol on how to manage the COVID-19 pandemic in the classroom can be found here: COVID-19 Health and Safety Protocol for Academics and In-Person Learning.

Emergency Response Protocol

A separate protocol on how the University will respond to a potential second wave of COVID-19 can be found here: COVID-19 Emergency Protocol.


Student Services
For any questions, concerns or counselling services, contact:

Student Care
Student Care offers comprehensive health coverage to all students in the Fall and Winter Semesters who are members of the Bishop’s University Students’ Representative Council (SRC) and who are paying tuition fees at either the Canadian or Quebec rates are automatically covered by the collective Enhanced Care Health & Dental Plan.
For more information contact the SRC or BU SRC Student Care.

Health Services
Located in the John H. Price Sports Complex, Health Services offers medical services to BU students. For questions or information about new procedures for appointments in the Fall, check out the website: Health Services.

During the COVID-19 pandemic the health clinic will serve community members who are not experiencing any symptoms associated with COVID-19. If you are symptomatic or have been diagnosed with COVID-19, do not go to the health clinic.

The University Ombudsperson is there to support students to resolve complaints they feel has not been or cannot be resolved after following the proper channels. For more information: University Ombuds Office.

Student Community Standards During COVID-19

For the duration of the COVID-19 pandemic we expect students to conduct themselves according to the principles and guidelines in this document at all times both on and off campus.

We believe that the best protection of our community is a united and informed community. Specifically, we expect that students:

  • Complete the self-assessment form on SafeGaiter every day they visit campus
  • Complete the COVID-19 Seat Tracking Form when they attend an in-person class, which can be found here.
  • Quarantine according to procedures if arriving from outside Canada
  • Quarantine if requested by The Manager of Student Life or the DSA
  • Abide by physical distancing measures both on and off campus
  • Wear face covering when physical distancing of 2 meters is not possible when outdoors
  • Wear a procedure mask when in indoors on campus and a proper face covering when in indoor public spaces.
  • Monitor their health and inform us immediately of a suspected or confirmed diagnosis
  • Call the COVID-19 hotline (1 877 644-4545) if requested by a student life staff member
  • Take COVID-19 test if required by the DSA
  • Only travel out of our region if necessary
  • Inform us of any international travel

Rules of Conduct and Discipline

The Manager of Security, The Manager of Student Life, and the DSA are responsible for overseeing the response to students not following this guide. The aim of the response is not to punish students, but to decrease the risk of spreading COVID-19 to the community.
Potential consequences of not following the COVID-19 guidelines.

  • Mandatory COVID-19 training session
  • Mandatory mediation between harmed parties
  • Student Probation, including ban from all events on campus
  • A fine ($100 to $800) dependent on the risk to the community
  • Temporary ban from campus (1-30 days)
  • Offence resolved via the Code of Student Conduct