How To Apply
Once you have been accepted as a full-time student at Bishop's, and have paid your confirmation deposit to the university, you will be able to apply to residence.
Bishop's University guarantees all first year students a place in residence provided we have received your completed application and residence deposit by Friday, May 31st, 2013, 4:00p.m. local time.
Room assignments are prioritized based on the date your residence deposit is received by Residence and Conference Services. Thus, the sooner we receive your residence deposit after you submit your online application the more likely you are to be placed in your preferred residence and room style.
PLEASE NOTE THE FOLLOWING INFORMATION:
- After submitting your on-line application, you must follow up with a $500.00 deposit in order to complete your application and establish your room assignment priority date. After completing your application, you will be prompted to a secured site where you may pay your deposit by credit card. If you prefer to pay by cheque or money order, please visit Residence Services in Paterson Hall or send your cheque to the following address: Bishop's University, Residence Services, 2600 College St., Sherbrooke, Quebec, Canada J1M 1Z7. If you opt for on-line banking payments, you must notify our department once your deposit has been paid. Please email us at residence@ubishops.ca For bank transfers, please contact Residence Services for more complete banking information.
- Only after receiving both your application and deposit will we consider your application complete.
- If you wish to request a particular room or residence hall, should there be special circumstances or if you have any medical issues that you would like us to consider during your room assignment, please make sure to include this information on your application. Medical issues must be confirmed with supporting documentation.
- While we make every effort to assign each student a room according to his/her preferences, we do not guarantee a particular residence hall or room style.
- Your official building and/or room assignment will be provided to you in late July. Unless by prior agreement, rooms will not be held for more than 24 hours beyond the official opening of residence which is Saturday, August 31, 2013. If you plan to arrive after Saturday August 31s, please notify the Residence Office.
TERMS & CONDITIONS
1. CORRESPONDANCE
Correspondence with students will be via the e-mail address account provided on your residence application. Please double check that the e-mail address is spelled correctly.
2. ROOM ASSIGNMENT
Room assignments are prioritized based on the date we receive your application and deposit. Thus, the sooner we receive your application and deposit, the more likely you will be assigned a room in one of your preferred residence halls. Unfortunately, we can not guarantee a particular residence hall or room style.
You will receive notification of your official residence hall and room assignment in late July.
3. OPENING DAY & LATE ARRIVAL
Rooms will not be held for more than 24 hours beyond the official opening of residence (Saturday, August 31st, 2013). If you can not arrive on the official residence opening day, you must notify Residence Services with your intended arrival information.
4. LEASE AGREEMENT
University residence leases in Québec are subject to the regulations of the Québec Rental Board (Régie du Logement du Québec). When you move into residence, you will sign a lease committing you to the duration of your lease while you remain a student at Bishop’s University.
Leases are for 8 months; beginning August 31st 2013 through to final exams in April 2014 but not including the Winter Break (see point # 10 below for more details).
Exchange students and graduating students are provided with a 4-month lease, beginning August 31st 2013 ending after December exams.
5. FEES & MEAL PLANS
Residence fees include room and board and are calculated per semester. It is important to note that all residence students are subject to a mandatory residential meal plan. There are no “room only” assignments. Each semester’s residence fees are divided into equal installments for a total of 8 payments to cover both the fall and winter semesters. There are three plans available: Flexible, Square Dealer or Hearty. Only students assigned to Paterson Hall have the option of choosing the “Suite Meal Plan”. For more information, please visit http://www.ubishops.ca/residence/general-information/fees-and-meal-plans.html. Your 1st installment is partially pre-paid with the initial $500 deposit.
| COMPULSORY ITEMS (applicable to all students) (Refundable as per conditions on the Residence Application Information Sheet) | AMOUNT | |
|---|---|---|
| Residence Administration fee | $ | 50.00 |
| September Rent Advance | $ | 380.00 |
| Mattress cover fee | $ | 20.00 |
| Activity Fee | $ | 50.00 |
| Total amount due upon application | $ | 500.00 |
COMMUNICATION FEE
A mandatory $145.00 communication fee is charged to each residence account in September and again in January. This fee includes internet and telephone connections. Please note that internet is NOT wireless. Internet cables are available for $5.00 upon arrival. In-room telephones are NOT equipped with long-distance calling services, nor voice mail.
$700.00 PAYMENT
In order to maintain your place in residence, an additional $700.00 payment is due on or before Friday August 9th, 2013. Failure to remit this payment by this date may result in the forfeiture of your room. This payment will be applied to your September rent. The $500 deposit combined with your $700 payment should cover the majority of your first month’s rent. Any outstanding amounts will be due upon arrival. The remaining balance for the academic year is to be paid in equal installments by the first of each month beginning October 1st, 2013 through April 2014.
6. PAYMENT METHODS
Rent is due on the first of each month, but students may choose to pay their entire semester fees upon arrival. Most students pay their residence fees through their financial institution’s on-line banking service (Royal Bank of Canada, CIBC, Scotia Bank or BMO). Alternatively, students may pay residence fees at the Residence Services Office using debit card, cheque or cash. Post-dated cheques are accepted. All cheques should be made payable to the order of BISHOP'S UNIVERSITY.
International students may choose to pay using a wire transfer service.
Credit cards are not accepted unless you are a visiting international student as you will have fewer payment options available.
INTERNATIONAL STUDENTS
International students must pay for the entire semester of residence at the beginning of each academic registration period. In other words, international students are not able to pay residence on a monthly basis and must pay each semester in full at the appropriate time (September 9th, 2013 for the Fall semester and January 13th, 2014 for the Winter semester).
7. OVERDUE ACCOUNTS & NSF CHEQUES
Overdue accounts are charged $25.00 on the 15th of each month. Cheques that are returned by your bank marked N.S.F. (non-sufficient funds) are subject to a $25.00 charge. The exchange rate used for cheques in U.S. currency will be based on the day the cheque is processed.
8. REFUNDS
In the event that your application is placed on a waitlist and you decide to remove yourself from the waitlist or we are unable to accommodate you in residence, your deposits are 100% refundable. In all other circumstances, the following applies:
Your $500.00 deposit is refundable according to the following terms and conditions:
- $400.00 is refundable if we receive written notice of cancellation on or before Friday, May 31st, 2013, 4:30pm local time.
- $250.00 is refundable if we receive written notice of cancellation on or before Friday, July 5th, 2013, 4:30pm local time.
- $75.00 is refundable if we receive written notice of cancellation on or before Friday, August 16th, 2013, 4:30pm local time.
- After Friday, August 16th, 2013, 4:30pm local time, there is no refund.
Should it be determined that you are academically ineligible to attend Bishop’s University, you will receive a $400.00 refund, regardless of the date upon which we receive cancellation notification. Ineligibility will be verified with the Admissions Department.
Your $700.00 deposit is refundable according to the following terms and conditions:
- $700.00 is refundable if we receive written notice of cancellation on or before Friday, August 16th, 2013, 4:30pm local time.
- $450.00 is refundable if we receive written notice of cancellation on or before Friday, August 30th, 2013, 4:30pm local time.
- After Friday, August 30th, 2013, 4:30 p.m. local time, there is no refund.
Should it be determined that you are academically ineligible to attend Bishop’s University, you will receive a $700.00 refund, regardless of the date upon which we receive cancellation notification. Ineligibility will be verified with the Admissions Department.
** Requests for refunds will only be processed once the Residence and Conference Services acknowledge your written cancellation request.
9. DEFERRAL
If you decide to defer your admission to Bishop's University for another semester or for another year, your deposit will be refunded according to the above conditions. Deferral does not constitute ineligibility.
10. WINTER BREAK (Saturday December 14th, 2013 – Saturday January 4th, 2014)
The period of the lease does not include the Winter break. You are required to vacate your room no later than 12:00 noon the day after your final exam. All residence halls will close after lunch on Saturday December 14th, 2013, the day following the last official day of exams. During the winter break, all residences will be locked and all dining services will be closed. Residence halls will re-open on Sunday January 5th, 2014. ** Dates are subject to change once the winter timetable is completed.
However, upon request to the Residence Services Department, accommodations during this period may be made available to students with extenuating circumstances (e.g. international students, out of province students), and will be subject to a fee for use of services during this period. Information will be communicated to students towards the end of October, 2013.
Complete ALL sections of the Residence Application Form. Check your application carefully before submitting. Incomplete or inaccurate applications will not be processed and you will lose your priority ranking.
If you have any questions or require further information please feel free to contact us at: |
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