ELIGF guidelines for organizations
Experiential Learning Program (ELP) and Experiential Learning Internship Grant Fund (ELIGF)
ORGANIZATION GUIDELINES 2015
STATEMENT OF OBJECTIVES
This fund is an endowment provided by the University’s Foundation. The purpose of ELIGF is to encourage projects that foster student innovation, initiative and self-reliance, by providing students with financial support to pursue for-credit internships in practical research and, most particularly, job-related experiences. Grants can be made up to a maximum of $2000 to defray the costs of an experiential learning project taken for the credit and cannot be used for a wage or tuition costs. Such costs can include the cost of equipment, in which case the equipment will remain the property of Bishop’s University after the completion of the course.
The purpose of the Bishop’s University Experiential Learning Program is to encourage projects that foster student innovation, initiative and self-reliance, by providing students with internships in practical research and, most particularly, job-related experiences.
Of educational value to the students, these projects must also involve tangible benefits to the social, cultural, environmental, and/or economic health of the Eastern Townships community.
All projects should normally be completed prior to November 30, 2016. Nevertheless, the Experiential Learning Committee recognizes that some projects may involve timeframes outside of this time period.
Adjudication of applications is the responsibility of the Experiential Learning Committee, which evaluates projects through an open, competitive, and objective selection process. The Committee might delegate its responsibility in this matter to a sub-committee which must always contain at least one student.
The application requires the following:
Project definition and documentation
- A description of the project, highlighting its innovative nature;
- A detailed timetable for project realization;
- A detailed budget
- A projection of potential value of the activity to the individual student and the host organization;
- A specific outline of the resources your organization will provide to facilitate completion of this project;
- A list of your organization’s expectations with regards to student background and skills required for the project.
- Project must involve tangible benefits to the social, cultural, environmental and/or economic health of the community and is consistent with the Experiential Learning Committee Statement of Objectives.
- The work or the benefit of the project must be located in the Eastern Townships of Quebec.
- The educational value for students is clearly demonstrated.
- The host organization has identified and agreed to cover all project-related costs (e.g. extensive photocopying, office supplies, long distance telephone charges, audio/video tapes, some transportation costs).
- Where applicable, the results of the project shall be made open and generally accessible to the public within a reasonable time frame.
ALL of these criteria must be met before a project can be approved.
Applications will be judged using the following criteria:
- Clarity of project description;
- Perceived value of project to the student and his/her academic program and host organization;
- Viability of timetable and budget.
- The information submitted on this form may be widely distributed in our efforts to meet your project needs.
- Not all proposals will necessarily be approved.
- When your project has been approved by the committee, the Experiential Learning Committee will actively promote it to students and faculty. Most projects are matched with students.
- Although your proposal may be approved, there is no guarantee that it will be matched.
- If your project is not selected by a student(s) the Experiential Learning Committee will consult with you annually about whether to continue promoting it. However, in the meantime if circumstances affecting your project change, please let us know.
- It is important to keep in mind that:
- Any student and instructor that collaborate on the project will have expertise, recommendations and constraints to offer – remaining open and flexible is key!
- Students choose the project in which they will get involved.
- Also note that when an organization is picked by a student, the student will contact the organization directly. The first meeting will specify the mandate and determine a realistic timetable.
A Project Agreement must be developed and signed by the student, the host organization supervisor(s), the instructor, and an Experiential Learning Committee representative.
In the Project Agreement, the host will be asked to at least agree to the following responsibilities
(student, instructor and Bishop’s University responsibilities will also be outlined):
- Project must not displace any employee of the host organization/business.
- Where the host organization is unionised, the project shall be undertaken with the consent and co-operation of the local union.
- The host organization will not directly remunerate students for their service efforts; however, the host organization will cover any agreed upon costs incurred during the project.
- One or more individuals identified by the host organization/business will supervise the project.
- Provide adequate direction, resources, and ongoing communication and feedback on the quality of work, so as to enable the student to successfully complete the project. Be available for consultation and meetings with the instructor as needed, for the purpose of monitoring the project or refining the Experiential Learning Program.
- Agree to cooperate with evaluation activities initiated by the instructor. Organizations hosting a project must orient the student to the organization, project, and work site; ensure that the student understands any risks or hazards that may exist and safety practices followed; and take reasonable care to protect students from potentially harmful situations. Promptly report any incidents to Experiential Learning Program.
- It is the responsibility of all ‘host organizations’ who supervise student projects, whether a corporation or an individual, to consider issues of health and safety, insurance and liability.
Like a lease or a contract, the Agreement makes sure everyone is ‘on the same page’ in terms of the work to be done in the project and the responsibilities each party has. Should the terms of the project change as the work progresses, the Agreement must be revised and re-signed by all parties.
DEADLINE TO SUBMIT AN APPLICATION IS October 1, 2015.